Senior Administrative Assistant to Senior Manager

6 days ago


Rawalpindi Cantonment, Pakistan beBee Careers Full time
Job Title: Executive Secretary to Senior Manager

About the Role

This role involves providing high-level administrative support to a senior manager. The ideal candidate will be highly organized, efficient, and able to multitask effectively.


Key Responsibilities
  1. Scheduling Meetings: Arrange meetings for the senior manager at various venues, ensuring timely and effective communication.
  2. Event Coordination: Gather information on upcoming events in the country and provide regular updates to the senior manager.
  3. Minute Taking: Take accurate and detailed minutes of meetings, including Board of Directors' (BODs) meetings.
  4. Expense Management: Prepare and maintain records of the senior manager's expenses.
  5. Clients and Visitors: Meet and greet clients and visitors, providing a professional welcome and assistance as needed.
  6. General Duties: Perform general administrative tasks such as filing, mailing, and faxing.
  7. Monitoring Activities: Oversee overall activities, including cleaning, food arrangements, and house workers' performance.
  8. Room Maintenance: Ensure the senior manager's room is clean and well-maintained, with adequate office supplies.
  9. Travel Arrangements: Assist with travel arrangements, both domestic and international, as required.
  10. Diary Management: Manage the senior manager's diary and appointments efficiently.
  11. Output and Work Flow: Help the senior manager manage output, work flow, and office deadlines.
  12. Message Relay: Relay accurate and timely messages from telephone callers, answering queries where possible.
  13. Meeting Minutes: Take minutes for all meetings.
  14. Correspondence: Draft, type, and dispatch correspondence on behalf of the senior manager.
  15. Liaison: Liaise with relevant individuals and organizations to arrange meetings, prepare agendas, and draft minutes.
  16. Filing System: Maintain a comprehensive filing system.
  17. Travel Coordination: Coordinate travel arrangements for the senior manager in conjunction with the in-house travel group.
  18. Expenditure Tracking: Tabulate and retrieve official expenditures and claims.
  19. Transportation: Arrange local transportation when necessary.
  20. Research and Promotion: Undertake research, media relations, and promotional work as required.
  21. Additional Duties: Perform any additional duties requested by the senior manager.
  22. Duty Scheduling: Schedule duty time according to the senior manager's presence.

Requirements
  • A foreign degree or diploma in the same field will be given preference.

Language:

The primary language used in this role is English.



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