Project and Administrative Assistant

3 days ago

Islamabad, Islamabad, Pakistan beBee Careers Full time

This role requires a detail-oriented individual capable of managing multiple tasks, coordinating activities, and maintaining effective communication across various stakeholders.

Responsibilities:
  • Project Support (40-50%):
  • Administrative Support (50-60%):
  • Assist project managers in the planning, execution, and monitoring of project activities.
  • Maintain and update project documentation, including project plans, schedules, reports, and meeting minutes.
  • Track project progress, deliverables, and deadlines, highlighting potential risks or delays to the project team.
  • Facilitate internal and external project communication, ensuring information flows smoothly between team members, clients, and vendors.
  • Coordinate project meetings, including scheduling, sending invitations, preparing agendas, and distributing materials.
  • Support the preparation of project presentations, reports, and proposals.
  • Assist in basic data analysis and reporting related to project performance.
  • Manage and maintain calendars for senior management/project leads, scheduling appointments and meetings efficiently.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Organize and maintain physical and electronic filing systems, ensuring easy retrieval of information.
  • Handle incoming and outgoing communications professionally and efficiently.
  • Provide general administrative support to the team as needed.

A relevant bachelor's degree in business administration, project management, or a related field is required. A minimum of 2 years' working experience in project coordination or an administrative role is also necessary.

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