Project and Administrative Assistant

4 weeks ago

Islamabad, Islamabad, Pakistan Callan Hawkins Full time

We are looking for a Female Project and Administrative Assistant to join our team. The Project and administration assistant will provide essential support to project teams and management, ensuring the smooth execution of projects and efficient daily administrative operations. This role requires a highly organized, proactive, and detail-oriented individual capable of managing multiple tasks, coordinating activities, and maintaining effective communication across various stakeholders.

Key Responsibilities will Include:

I. Project Support (40-50%):

  • Assist Project Managers in the planning, execution, and monitoring of project activities.
  • Maintain and update project documentation, including project plans, schedules, reports, and meeting minutes.
  • Track project progress, deliverables, and deadlines, highlighting potential risks or delays to the project team.
  • Facilitate internal and external project communication, ensuring information flows smoothly between team members, clients, and vendors.
  • Coordinate project meetings, including scheduling, sending invitations, preparing agendas, and distributing materials.
  • Support the preparation of project presentations, reports, and proposals.
  • Assist in basic data analysis and reporting related to project performance.

II. Administrative Support (50-60%):

  • Manage and maintain calendars for senior management/project leads, scheduling appointments and meetings efficiently.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Organize and maintain physical and electronic filing systems, ensuring easy retrieval of information.
  • Handle incoming and outgoing communications (phone calls, emails) professionally and efficiently.
  • Provide general administrative support to the team as needed.

Who we're looking for:

  • Must have a relevant bachelor's degree in business administration, project management or a related field.
  • Must have a minimum of 2 years' working experience in project coordination or administrative role.
  • Experience working in a fast-paced environment, preferably in a startup.

What's on Offer:

  • PKR. 70,000 – 80,000 (All Inclusive of Base, Housing and Transport)
  • Annual Performance Bonus Discretionary.
  • Family Health Care Insurance.
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