Department of Medicine Administrative Assistant
2 days ago
We are seeking an administrative professional to support the Department of Medicine in various operational and administrative tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a willingness to work in communities and rural field sites.
This is a grant-funded contractual position requiring the ability to multitask, prioritize duties, and maintain confidentiality when handling sensitive information.
- Key Responsibilities:
- Provide operational and administrative support as required
- Verify invoices and bills for grant-related activities and prepare payment requests
- Coordinate purchases, prepare Records of Payments (ROP), and ensure timely delivery to TCS office for courier services
- Maintain an organized filing and record-keeping system
- Assist new employees with joining formalities
- Arrange travel and transport for official visits
- Raise online material stock requisition and purchase requisition, follow up on item/supply delivery, and maintain all stock records
- Support HR-related matters
- Visit field sites to provide administrative support during workshops, meetings, and monitoring activities
The successful candidate will have a bachelor's degree in a relevant field, excellent interpersonal and communication skills, proficiency in computers, and flexibility for additional working hours.
They must also be willing to travel and work in communities and rural field sites.
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