Executive Meeting Coordinator

3 days ago

Karachi, Sindh, Pakistan beBeeBoard Full time 9,000,000 - 12,000,000
Job Opportunity

This role is responsible for coordinating activities related to Board and General meetings, including notifications, attendance, record storage, and circulation of minutes.

  • Key Responsibilities:
  • Circulate meeting agendas to Board members and Committee members.
  • Communicate meeting details to Board Members and maintain attendance records.
  • Support logistical arrangements for AGMs and EOGMs, including media/publications and document preparation.
  • Distribute minutes and action points from Board and Committee meetings.
  • Monitor incoming mail and follow up with departments on Board decisions, compiling progress reports.
  • Maintain copies of bylaws and policy statements.
  • Keep records of officers, Board Members, committees, and memberships.
  • Safeguard and provide access to meeting records and notes.
  • Distribute action points post-meetings.
  • Manage Board correspondence and notifications for AGMs.
  • Familiarity with PSX-related matters.
  • Ensure compliance with Enterprise Risk Management Framework and Business Principles, Ethics Policy, and Code of Conduct.

Required Skills and Qualifications:

  • Core Competencies:
  • Strong organizational skills
  • Excellent communication skills
  • Able to work effectively in a team environment
  • Proactive and solution-focused

Benefits:

  • Personal Growth Opportunities:
  • Chance to develop new skills
  • Opportunity to work with experienced professionals

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