Financial Coordinator for Student Activities

1 week ago

Lahore, Punjab, Pakistan beBee Careers Full time
Operations Specialist

The Co-Curricular Activities Operations Specialist plays a pivotal role in ensuring the smooth functioning of student societies and office activities.

This role encompasses various responsibilities, including budget management, financial reporting, procurement coordination, logistics support, SAP-related tasks, and event booking facilitation.

The specialist works closely with internal departments and society representatives to ensure effective communication and coordination.

Budget Management

The Operations Specialist oversees the budgeting process for co-curricular activities and student societies.

  1. Manage society budgets and rollovers, ensuring accurate and timely financial reporting.

  2. Prepare and manage office annual budget proposals.

  3. Ensure all payments, including office payments, society payments, and sponsorships, are processed timely and accurately.

  4. Provide regular budget reports and financial updates to the team lead.

SAP Management

The Operations Specialist is responsible for managing and executing SAP system processes for the office and all societies.

  1. Manage and execute Purchase Requisitions (PRs), Goods Receipt Notes (GRNs), and other SAP-related updates.

Event Bookings

The Operations Specialist facilitates and manages bookings for events, meetings, and activities for offices and societies.

Coordination with Societies' POCs

The Operations Specialist serves as the liaison between societies' POCs and other departments.

  1. Ensure effective communication and coordination to support society activities.

  2. Address and resolve issues raised by societies' POCs promptly.

Payments and Sponsorships

The Operations Specialist manages the process for payments and sponsorships.

  1. Coordinate with relevant stakeholders to ensure timely and accurate processing.

  2. Maintain records and documentation of all transactions.

Procurement and Logistical Support

The Operations Specialist coordinates procurement for society and office needs.

  1. Ensure cost-effectiveness and quality in procurement processes.

  2. Provide logistical support for events, meetings, and activities.

  3. Coordinate with vendors and suppliers to ensure timely delivery of goods and services.

Required Skills and Qualifications

Candidates should possess:

  • Strong financial and budget management skills.
  • Proficiency in SAP systems or similar ERP systems.
  • Excellent communication and interpersonal skills.
  • Ability to work effectively in a team environment.
  • Strong organizational and problem-solving skills.
  • Knowledge of procurement processes and best practices.
Qualifications

Candidates must hold a Bachelor's (Hons.) and/or Master's degree from an accredited institution.

Experience

Candidates should have at least 3-5 years of experience, ideally in educational contexts.

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