
Strategic Operations Manager
5 days ago
The International Petrochemical is seeking a highly skilled and experienced Executive Assistant to support the Managing Director. The successful candidate will possess excellent communication and organizational skills, with a strong ability to anticipate needs and proactively address challenges.
About the Role:
This role offers an exciting opportunity for an ambitious individual to join the leadership team of International Petrochemical. As the primary gatekeeper and liaison for the MD, the successful candidate will be responsible for managing the office of the MD, facilitating high-level decision-making, ensuring seamless coordination across departments, and handling complex business, administrative, and personal tasks with utmost professionalism.
Main Responsibilities:
- Executive Support & Calendar Management:
- Manage the MD's schedule, ensuring optimal time management, prioritizing meetings, and blocking time for strategic work.
- Coordinate and schedule high-stakes meetings, board meetings, investor meetings, and internal leadership discussions.
- Prepare detailed itineraries, travel plans, and accommodations for both domestic and international travel.
- Anticipate scheduling conflicts and provide real-time solutions.
- Strategic Communication & Correspondence:
- Act as the primary gatekeeper and liaison for the MD, handling all high-level correspondence professionally and confidentially.
- Draft and proofread executive reports, presentations, and official documents for internal and external use.
- Summarize key industry trends, market intelligence, and competitor insights for the MD's reference.
- Ensure all communication from the MD's office aligns with corporate objectives and branding.
- Project Management & Execution:
- Oversee and track strategic initiatives, ensuring timely execution and alignment with organizational goals.
- Coordinate with cross-functional teams to gather critical updates and present them in executive summaries for the MD.
- Assist in business research, feasibility reports, and competitive analysis to support informed decision-making.
- Facilitate high-priority projects, ensuring bottlenecks are addressed proactively.
- Leadership & Stakeholder Engagement:
- Build and maintain strong relationships with key business partners, government officials, investors, and high-net-worth individuals.
- Represent the MD's office in external and internal meetings when required, ensuring key takeaways and action points are documented.
- Act as the MD's proxy in decision-making processes when necessary.
- Coordinate with legal, finance, and compliance teams for approvals and document sign-offs.
- Operational Excellence & Business Process Optimization:
- Identify inefficiencies in the MD's workflow and implement automation tools or process improvements.
- Maintain an organized repository of critical documents, contracts, and confidential records.
- Monitor and manage financial reports, expense tracking, and budget allocations for the MD's office.
- Ensure all operational, regulatory, and compliance-related documentation is up to date and easily accessible.
- Confidentiality & Risk Management:
- Handle highly sensitive and confidential information with absolute discretion.
- Develop risk mitigation strategies to manage crisis situations and emergency protocols effectively.
- Maintain awareness of geopolitical and industry risks that may impact the company's strategic direction.
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