
Executive Administrator
2 days ago
We are seeking a highly organized, proactive and detail-oriented professional to provide high-level administrative support to senior executives.
Key Responsibilities:- Calendar Management: Manage complex calendars, schedule meetings, appointments, travel, and events across multiple time zones.
- Communication & Correspondence: Handle calls and other communications on behalf of the executive; draft, review, and send communications as needed.
- Meeting Coordination: Prepare agendas, take meeting minutes, and ensure follow-ups are completed.
- Travel Arrangements: Book flights, hotels, transportation, and prepare detailed itineraries for both domestic and international travel.
- Project Support: Assist in planning, execution, and monitoring of special projects; collaborate with other departments as required.
- Confidentiality & Discretion: Handle sensitive information with integrity and confidentiality.
- Expense Management: Track and report executive expenses, process reimbursements, and support budgeting tasks.
- Document Preparation: Prepare reports, presentations, spreadsheets, and other documents as needed.
- Bachelor's degree preferred; additional certification in office management is beneficial.
- 3+ years of experience in a similar role supporting C-level executives.
- Excellent written and verbal communication skills.
- Strong organizational, time management, and multitasking skills.
- High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and productivity tools.
- Ability to work independently, anticipate needs, and exercise sound judgment.
- Experience managing confidential and sensitive information.
- Calm under pressure with a positive attitude.
- Proactive problem-solver.
- Strong interpersonal and relationship-building skills.
- Flexible and adaptable to changing priorities.
- Competitive salary and performance-based bonuses.
- Health benefits, PTO, and other perks.
- Opportunities for career growth and development.
- A collaborative and supportive work environment.
This position requires a unique blend of technical, business, and interpersonal skills. The ideal candidate will have a proven track record of providing exceptional support to senior executives.
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