Administrative Assistant for a Private Psychology Practice
1 day ago
We are seeking a highly organized and proactive administrative assistant to support our private psychology practice.
About the Role- Manage client inquiries, appointments, and payments in a timely manner.
- Maintain accurate and up-to-date client records and therapist rosters.
- Process invoices, rebates, and perform financial tasks as needed.
The ideal candidate will have excellent communication skills, be able to work independently or as part of a team, and possess a problem-solving mindset.
Key Responsibilities- Email management and response to client queries.
- Scheduling and managing client appointments.
- Financial transactions, including processing invoices and rebate claims.
- Maintenance of client records and therapist rosters.
- Generating reports and taking action based on therapist feedback.
- Onboarding and offboarding therapists.
- Team coordination and communication.
- Organization of communications, invoices, and media uploads.
- Familiarity with PowerDiary or willingness to learn.
- Excellent English language skills (verbal and written).
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and Google Drive/Google Apps.
Bonus points for experience with Squarespace, Mailchimp, Canva, or other drag-and-drop site builders, email marketing apps, and graphic design tools.
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