Assistant Manager

6 days ago

Karachi, Sindh, Pakistan The Citizens Foundation Full time 500,000 - 1,500,000 per year

Description:

The AM - Operations will be responsible for facilitating Literacy Programmes and handling all operational problems associated to running the program effectively.

Program Operations and Implementation:

  • Candidate will be responsible for implementing operational level activities as given in the Programme Activity Chart to ensure activities happen as per plan.
  • Carrying out field level coordination and communication with the Area Teams and Principals to ensure smooth operations, data collection and meet timelines and deliverables

Materials Procurement and Dispatch:

  • Ensure timely procurement/dispatch of program material to areas by coordinating with CDU and LPF.
  • Assess material quality and submit report to line manager.
  • Transportation planning and mapping with vendors for material dispatching across regions

Training & Development:

  • Assist in training AC's on Program Design and Implementation on Operational Activities
  • Logistics and coordination support to programme team
  • Timely process of training transportation of Sitara

Inventory control:

  • Keep proper record of materials.
  • Collect leftover learning material from areas and adjust inventory for next order.

Communication & Coordination:

  • Follow-up with various tiers – Area and Field to ensure implementation of said activities.
  • Maintain cordial relations with field staff and interact with area teams for meeting program objectives and increasing rapport with team.

Stipends Disbursement:

  • Ensure on time data verification from areas to process stipends twice a year
  • Data management for stipend disbursement.
  • Coordination with finance team for on-time disbursement of stipends

Required Skills:

Technical Skills:

  • Running program operations ensuring coordination with field teams
  • Ensure strong follow-up against planned activities.
  • Knowledge of conducting trainings.
  • Ability to analyze data for reporting to relevant stakeholders.
  • Skilled in MS Word & Excel

Soft Skills:

  • Independent worker.
  • Able to communicate and coordinate with relevant stakeholders.
  • Able to meet deadlines and deliver under pressure.
  • Represent CDU at various meetings.

Education:

Bachelors in Social Sciences or Economics.

Experience:

The required candidate should possess 2-3 years of non-profit operations experience having good expertise on procurement, coordination, Inventory control & finance related matters.

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