Admin Officer

3 days ago

Lahore, Punjab, Pakistan Harris Silicone & Glass Pvt. Ltd. Full time 1,200,000 - 2,400,000 per year

ob Title: Admin Officer

Location: Ferozepur Road, Lahore

Department: Administration

Reports To: Manager Administration / HR Manager

Position Summary:

The Admin Officer is responsible for overseeing general administrative operations, ensuring effective facility management, and supporting smooth day-to-day functions of the organization. The role includes handling office logistics, recordkeeping, procurement coordination, and ensuring compliance with company administrative policies.

Primary Duties and Responsibilities:

General Administration:

  • Manage daily administrative activities, ensuring office operations run efficiently.
  • Supervise housekeeping, office maintenance, and utility arrangements.
  • Monitor attendance, staff movements, and coordinate with HR for related matters.
  • Maintain records of administrative expenses, supplies, and service contracts.
  • Ensure the availability of office supplies and consumables at all times.

Procurement & Vendor Coordination:

  • Coordinate with vendors for procurement of office materials and services.
  • Obtain quotations, prepare comparisons, and assist in vendor evaluation.
  • Maintain proper documentation for purchase approvals and payments.
  • Monitor vendor performance and ensure timely delivery of goods and services.

Transport & Logistics:

  • Support transport arrangements for official travel, deliveries, and dispatches.
  • Maintain records for company vehicles, drivers, and fuel usage.
  • Ensure compliance with company transport policies and schedules.

Facility & Security Support:

  • Ensure office premises, equipment, and facilities are properly maintained.
  • Coordinate with the security team to ensure discipline and safety within premises.
  • Report maintenance or security issues promptly to the Manager Administration.

Documentation & Reporting:

  • Maintain administrative records, files, and correspondence systematically.
  • Prepare periodic administrative and expense reports for management review.
  • Support in audits, inspections, and compliance-related documentation.

Requirements:

  • Education: Intermediate.
  • Experience: 3–5 years of experience in administration or facility management (industrial setup preferred).
  • Skills & Competencies:
  • Strong organizational and communication skills.
  • Proficiency in MS Office and record management.
  • Vendor negotiation and coordination abilities.
  • Time management and problem-solving skills.

Job Type: Full-time

Work Location: In person

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