Administrative Manager

2 days ago

Islamabad, Islamabad, Pakistan THE AKD GROUP Full time 900,000 - 1,200,000 per year

The Administration Manager is responsible for overseeing and managing the daily administrative operations of the organization. This role ensures efficient office procedures, facilities management, vendor coordination, and internal administrative support. The position involves leadership, problem-solving, and process improvement to enhance organizational effectiveness.


Key Responsibilities:

1.⁠ ⁠Office & Facility Management

Oversee day-to-day administrative functions across departments.

Ensure the workplace is safe, functional, and well-maintained.

Manage office supplies, equipment, and inventory control.

Coordinate maintenance, repairs, and renovations with vendors and building management.

2.⁠ ⁠Vendor & Contract Management

Evaluate and negotiate contracts with suppliers, service providers, and contractors.

Monitor vendor performance and ensure quality standards are met.

3.⁠ ⁠Team & Staff Management

Supervise and train administrative staff.

Assign tasks, manage performance, and ensure staff productivity.

Provide administrative support to senior leadership as required.

4.⁠ ⁠Policy & Process Implementation

Develop and enforce administrative systems, policies, and procedures.

Ensure compliance with organizational policies and local regulations.

5.⁠ ⁠Budgeting & Cost Control

Assist in preparing and monitoring department budgets.

Identify cost-saving opportunities without compromising service quality.

6.⁠ ⁠Event and Travel Coordination

Plan and coordinate internal meetings, events, and conferences.

Oversee employee travel arrangements and reimbursements.

7.⁠ ⁠Records & Documentation

Ensure accurate recordkeeping, filing systems, and data security.

Maintain and safeguard legal documents and contracts.


Qualifications:

Education:

Bachelor's degree in Business Administration, Management, or a related field.

MBA or relevant postgraduate degree is a plus.

Experience:

5+ years of experience in administration or office management.

Prior experience managing teams and cross-functional coordination.

Skills:

Strong leadership and organizational skills.

Excellent communication (verbal & written) and interpersonal abilities.

Proficient in Microsoft Office Suite and administrative software.

Knowledge of budgeting and reporting.

Problem-solving mindset with attention to detail.


Preferred Competencies:

Ability to multitask and prioritize effectively.

Discretion and confidentiality.

Process improvement orientation.

Stakeholder management and vendor negotiation.

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