Administration Executive

Description
Company Overview:

When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there's really only one: Zones – First Choice for IT.TM

Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.

Position Overview
We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office.

What You'll Do As The Admin Executive
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Administrative Support:
• Oversee day-to-day administrative operations and provide support to the Admin Manager.
• Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records.
• Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.
• Procurement and Vendor Management:
• Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.
• Maintain updated records of orders, delivery schedules, and vendor details.
• Establish and maintain strong relationships with vendors and service providers.
• Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.
• Inventory and Asset Management:
• Oversee inventory control and ensure accurate tracking of all office supplies and equipment.
• Implement best practices for inventory management, including periodic audits and reordering of assets and supplies.
• Ensure proper documentation and upkeep of f ixed asset records.
• Event Coordination:
• Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.
• Liaise with vendors, venues, and internal teams to ensure all event requirements are met.
• Manage event logistics, including budgeting, scheduling, and post -event evaluation.

What You Will Bring To The Team

• Bachelor's degree in business administration, Management, or a related f ield.
• Minimum of 5-8 years of experience in administration, procurement or event management.
• Strong organizational and multitasking abilities.
• Excellent communication and negotiation skills.
• Knowledge and prior experience of bookkeeping is a plus.
• Proficiency in MS Office and familiarity with ERP systems.

Zones offers a comprehensive Benefits package

At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, and retirement benefits in line with Company policy. Employees also enjoy additional perks such as the Voluntary Pension Scheme, EOBI, complimentary meals, and access to our in-house gym.

We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Job timings: Rotational Shifts