Recruitment Specialist O A levels

Job Title: Recruitment Coordinator

Location:
Remote (Preference for candidates familiar with hiring in Canada & the USA)

Job Type:
Full-Time

Department:
Human Resources / Talent Acquisition

Reports To:
Talent Acquisition Manager / HR Lead

180k Max we are offering for this role

Job Summary:

We are seeking a detail-oriented and proactive
Recruitment Coordinator
with exceptional communication skills and hands-on experience using
Applicant Tracking Systems (ATS)
and
ClickUp
. The ideal candidate will have a proven track record of successfully coordinating the end-to-end recruitment process, particularly in hiring talent across
Canada and the United States
. You will play a vital role in supporting our recruitment function, ensuring a seamless candidate experience and efficient hiring workflows.

Key Responsibilities:

• Recruitment Coordination:
• Support the full-cycle recruitment process including job postings, candidate sourcing, screening, interview scheduling, feedback collection, and offer coordination.
• Act as a key point of contact between candidates, hiring managers, and recruiters, ensuring clear communication throughout the hiring process.
• Manage multiple open roles simultaneously across different departments and locations in Canada and the USA.
• Candidate Management:
• Maintain accurate and up-to-date candidate records in the ATS.
• Ensure a high-quality candidate experience through timely follow-ups, status updates, and coordination.
• Collaboration & Communication:
• Liaise with hiring managers to understand job requirements, timelines, and priorities.
• Communicate clearly and professionally with candidates and internal stakeholders, both verbally and in writing.
• ATS & Workflow Management:
• Utilize the Applicant Tracking System (ATS) to manage job postings, applications, interview workflows, and candidate data.
• Track key hiring metrics and provide regular reports on recruitment status.
• ClickUp Project Coordination:
• Use
  ClickUp
  to manage recruitment-related projects, checklists, deadlines, and documentation.
• Create and maintain recruitment dashboards, task assignments, and hiring pipeline boards in ClickUp.
• Process Improvement:
• Contribute to the continuous improvement of recruiting processes and candidate experience.
• Provide feedback and suggestions on improving tools, systems, and workflows.

Requirements:

• Experience:
• 5+ years of experience in a recruitment or talent acquisition support role.
• Proven experience hiring or coordinating recruitment in
  Canada and the USA
  .
• Experience working in a high-volume, fast-paced environment.
• Technical Skills:
• Proficient in using
  Applicant Tracking Systems (ATS)
  (e.g., Workable, Lever, Greenhouse, JazzHR, or similar).
• Strong experience with
  ClickUp
  (task creation, pipeline tracking, reporting, integrations).
• Proficient with Google Workspace (Docs, Sheets, Gmail, Calendar).
• Communication:
• Outstanding written and verbal communication skills.
• Ability to maintain professionalism in all candidate and stakeholder interactions.
• Organizational Skills:
• Highly organized with the ability to prioritize tasks and manage multiple open requisitions simultaneously.
• Detail-oriented with a commitment to accuracy and data integrity.

Preferred Qualifications:

• Prior experience working with recruitment agencies or internal talent teams for North American markets.
• Understanding of employment laws and recruitment practices in Canada and the USA.
• Experience working in remote or distributed teams.

What We Offer:

• Competitive salary and benefits
• Remote-first workplace with flexible working hours
• Opportunity to work with a collaborative, global team
• Career development and growth opportunities