Officer, Field Compliance

JOB SUMMARY:  The Field Compliance Unit is an advisory function having an independent status within International Medical Corps. The Field Compliance Officer is a member of the Field Compliance Unit and is responsible for performing compliance reviews in the country of operation. Compliance work needs to be performed in accordance with the Ethics & Compliance Charter, country work plans, International Medical Corps policies & procedures and Donors' regulations. 

The Field Compliance Officer promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

Ethics and Compliance Department Overarching Responsibilities

•    Promotes and encourages a culture of compliance throughout the organization. 

•    Encourages transparency, communication, and teamwork related to the Ethics and Compliance Charter and its Department objectives.

Core duties:

•    Conducts compliance reviews in accordance with the agreed country work plan, as assigned by the supervisor.

•    Supports the supervisor to effectively identify, document and mitigate compliance risks associated with program and operations activities.

•    Supports preparation of compliance reports with observations and recommendations. 

•    In coordination with the supervisor, regularly verifies progress made towards compliance recommendations and agreed actions plans.

•    Assist in timely and accurate recordkeeping of compliance reviews on shared file. 

Communication:

•    Proactively communicates results of compliance reviews and identified gaps with the supervisor and staff in charge and supports corrective measures in real-time to avoid non-compliance.

•    Prepares and provides necessary updates and reports on field compliance work as needed.

Capacity building and training:

•    Assists in conducting Fraud, Bribery, Conflicts of Interest and other trainings to International Medical Corps staff and partners.

Other responsibilities: 

•    Regularly participates in the regional compliance meetings. 

•    Conducts any other tasks assigned by the supervisor with the aim of supporting or improving the operations of the Field Compliance Unit.

Compliance & Ethics: 

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to staff, if applicable, and to partners and requires them to adhere to these values.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM QUALIFICATIONS

•    Typically, a 4-year Bachelor´s Degree (in a three-cycle Higher Education) in Business Administration, Accounting, Risk Management or similar. 

•    Typically, this is a starting position in Field Compliance Unit for recent graduates whose only work experience may be internship(s) in connection with their education or work they may have done while studying that is not relevant to this position, or candidates without experience in compliance, audit or risk management that have 1+ years of experience working in humanitarian relief or equivalent experience;

•    Familiarity with various business processes (such as Human Resources, Program Management, Financial Management, Supply Chain Management, Information Technology etc.);

•    Communication including presentation skills;

•    Time management skills;

•    Detail oriented, with a high degree of ethics, integrity, discretion and professionalism;

•    Ability to handle sensitive matters on a confidential basis;

•    Ability to gather, analyze and evaluate facts, define problems, draw valid conclusions;

•    Problem-solving skills;

•    Fluency in English with an ability to express himself/herself well verbally and in writing; Knowledge of French or Arabic is preferred;

•    Ability to handle sensitive matters on a confidential basis;

•    Ability to establish and retain effective working relationships with other staff and to communicate clearly and effectively, both orally and in writing;

•    Ability and willingness to travel to country program locations as needed, often at short notice.