Officer, Accounts

JOB SUMMARY: Responsible for managing the financial accounts and records of the organization. Keep records of incoming and outgoing payments. Works closely with the senior finance staff to ensure accurate and timely recording of financial transactions, compliance with financial regulations, and preparation of financial reports.

The below tasks and responsibilities are intended to describe the general nature and level of work being performed by persons assigned to this position.

The level of work performed may varies depending on the complexity of country portfolio, as to the number of influencing factors and their interdependencies. Some of the factors affecting complexity may be size of country program (USD value and number of projects), variety of donors, interdependence and interrelations of projects, number of field sites, stakeholders, resources, country context, etc.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES

•    Maintain accurate and up to date financial records and documentation

•    Handle account inquiries from internal and external sources.  Provide inputs on various internal and external reviews and audits, as applicable. 

•    Process accounts payable and receivable, as applicable

•    Review incoming and outgoing invoices. Work with other finance team members to  ensure that timely and accurate payments are made. 

•    Track donor installments received thru the country office and works with senior Finance team members on collecting/following up on overdue donor installments 

•    Prepare financial reports for review of regulatory authorities.

•    Prepare financial statements and supporting schedules according to monthly/year end close schedule.

•    Prepare monthly account reconciliations.

•    Assist with analyzing financial statements on a monthly basis and report on variances.

•    Assist with financial and tax audits.

•    Assist with preparing tax returns and corporate reporting requirements.

•    Responsible for documentation and monitoring of internal controls.

•    Handle queries from the staff regarding travel and subsistence claims.

•    Enter vouchers in accounting software in a real time, including but not limited to keeping the records for receivables and payables accounts, recording employee's salary advances and subsequent adjustments.

•    Reconcile and review vouchers for completeness e.g. to have Requests/Purchase Order/Bid summary and other relevant supporting documents.

•    Prepare and process payment of local payroll and related allowances, taxes and benefits. 

•    Build the capacity of the newly hired team members and regularly provide on the job training. 

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM QUALIFICATIONS

•    Typically, a 4-year University degree in Accounting or Business administration. Equivalent combination of relevant education and experience may be substituted as appropriate 

•    Typically, minimum 2 years' experience, preferably in the humanitarian sector

•    Knowledge of accounting principles and financial regulations; experience with Generally Accepted Accounting Principles desired.

•    Proficiency with MS Word and Excel. Experience in working with computerized accounting systems, preferably ERP systems (Costpoint), is a plus

•    Strong analytical and problem solving skills

•    Experience in working within a large departmental team.

•    Ability to carry-out responsibilities independently with minimal technical support from within the organization. 

•    Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements

•    Ability to work in harsh conditions, often in remote areas.

•    Some record of experience with donor (especially: USAID, OFDA, ECHO, DFID, BPRM, UN-Agencies) specific procedures is a plus

•    Good communication skills; ability to coordinate work with others, work under pressure of tight and conflicting deadlines and handle concurrent activities.

•    Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

•    Can function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements

•    Fluency in English, written and oral is required. Additional ability to read, write and interpret, technical and non-technical in another language may be required according to post position and official country language, such as French and Arabic.