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Admin Executive

3 weeks ago

Lahore, Punjab, Pakistan StudyWise The Migration Full time

The Admin Executive is responsible for managing and overseeing the day-to-day administrative operations of the organization, ensuring smooth office functioning. This includes handling office maintenance, vendor coordination, cafeteria management, and providing support to all departments to maintain an efficient and pleasant working environment.

Key Responsibilities:

1. Office Administration:

  • Oversee daily administrative operations to ensure smooth office functioning.
  • Manage office supplies, stationery, and equipment inventory.
  • Coordinate maintenance and repair of office equipment and facilities.
  • Ensure a clean, organized, and safe working environment for all employees.

2. Cafeteria & Facility Management:

  • Oversee cafeteria operations to ensure hygiene, cleanliness, and timely food service.
  • Coordinate daily food orders with vendors, ensuring quality and quantity standards are met.
  • Maintain records of food orders, payments, and cafeteria expenses.
  • Supervise housekeeping staff to ensure cleanliness in cafeteria, pantry, and common areas.
  • Monitor and ensure availability of cafeteria supplies such as tea, coffee, snacks, and utensils.
  • Handle complaints or suggestions regarding cafeteria services and coordinate improvements with vendors.

3. Documentation & Record Management:

  • Maintain accurate administrative records and filing systems (both physical and digital).
  • Prepare and manage office correspondence, reports, and purchase requisitions.
  • Ensure confidentiality of company and employee information.

4. Coordination & Support:

  • Provide administrative assistance to management and other departments.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Assist in organizing company events, meetings, and employee engagement activities.
  • Liaise with vendors, suppliers, and service providers for office and cafeteria needs.

5. Compliance & Policy Implementation:

  • Ensure adherence to company policies and standard operating procedures.
  • Support HR and finance departments in administrative documentation, attendance, and petty cash handling.
  • Assist in implementing and improving administrative systems and procedures.

6. Communication & Reporting:

  • Act as a point of contact for internal and external administrative matters.
  • Prepare regular reports on administrative and cafeteria activities and expenditures.
  • Handle incoming calls, emails, and other correspondence professionally.

Qualifications & Skills:

  • Education: Bachelor's degree in Business Administration, Management, or a related field.
  • Experience: 2–4 years of experience in administrative or office management roles.
  • Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
  • Soft Skills: Excellent communication, organizational, and multitasking skills.
  • Strong attention to detail, time management, and problem-solving abilities.

Key Attributes:

  • Professional attitude and appearance.
  • Ability to handle multiple responsibilities efficiently.
  • Strong sense of responsibility, hygiene awareness, and confidentiality.
  • Positive and proactive approach to work.

Job Type: Full-time

Work Location: In person