Executive Assistant to Vice President of Operations

2 weeks ago

Rawalpindi, Punjab, Pakistan Agency VA Full time 300,000 - 900,000 per year

Job Title: Executive Assistant to the Vice President of Operations

Location: Agency VA Pakistan, National Aerospace Science & Technology Park, Old Airport Road, Chaklala Cantt, Rawalpindi

Job Type: Full-Time

Department: EA Division

Reports To: Vice President of Operations

Position Overview:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Vice President of Operations. This role requires strong multitasking abilities, excellent communication skills, and a high degree of professionalism and discretion.

Key Responsibilities:

Administrative Support:

  • Manage complex calendars, schedule meetings, and coordinate appointments for VP Operations.
  • Handle travel arrangements, expense reporting, and itineraries.
  • Prepare reports, presentations, and documentation as needed.
  • Organize and maintain files, records, and confidential information.

Operational Assistance:

  • Assist in organizing and tracking key projects and initiatives across Operations.
  • Help in compiling and maintaining operational metrics and performance data.
  • Monitor action items and follow-ups to ensure timely completion.

Cross-Functional Liaison:

  • Serve as a key point of contact between HR, Operations, and other departments.
  • Communicate and follow up with stakeholders to support project delivery and information flow.
  • Attend and take minutes during departmental or cross-functional meetings.

General Office Management:

  • Ensure supplies, equipment, and office needs are proactively managed.
  • Assist in organizing company events, team meetings, and offsites.

Qualifications:

  • Bachelor's degree or equivalent experience in Business Administration, Supply Chain Management, or related field.
  • Minimum of 2 years of experience as an Executive Assistant or similar administrative role.
  • Excellent organizational, time management, and multitasking skills.
  • Strong written and verbal communication abilities.
  • High level of discretion and confidentiality.
  • Proficiency in Microsoft Office Suite and calendar management tools (e.g., Google Workspace, Microsoft Teams, etc.).
  • Experience supporting multiple executives is a strong advantage.

Key Competencies:

  • Proactive and resourceful problem-solver
  • Exceptional attention to detail
  • Strong interpersonal skills and professional demeanor
  • Ability to manage competing priorities with grace and efficiency
  • Discrete and trustworthy with sensitive information

Job Type: Full-time

Job Type: Full-time

Pay: Up to Rs60,000.00 per month

Application Question(s):

  • How would you rate your grip over the English language on a scale of 1 to 10?
  • This is an exclusively night shift role, with timings from 6 PM to 3 AM (Pakistan Standard Time). Are you willing to work in the night shift?

License/Certification:

  • Are you willing to work on PKR 60,000? (Required)

Work Location: In person

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