Coordinator Finance

Report to
: Manager Operations

Duty Station
: Abbottabad

Duration and Type of Contract:
Long term

Work Week :
5 (Monday to Friday) Days

Work Hours :
8:30 PM To 5:15 PM

Grade
: C-1

• Assist to review Monthly/Quarterly Financial reports before sending to management and donor.
• Responsible to maintain monthly accounts closing entries checklist and signs off compliance sheet monthly.
• Consolidate Monthly Workplan, sit with programmed team, develop monthly funds requirement forecast and ensure timely flow of funds for the project at regional and site office level.
• Prepare monthly tax statements, ensure payment, generate psid and upload withholding taxes (direct and indirect) statement on the respective Tax Authorities portal
• Review and prepare list of observations regarding the site offices Finance & Admin Officers vouchers, purchase orders, consultancy agreements, and present to MO for necessary actions.
• Review monthly cash and bank reconciliation reports statements prepared by Finance Officer. Advise immediate corrective actions.
• Assist to maintain & monitor complete record of advances, travel claims, overtime and mobile entitlements and their settlement on monthly basis
• Check Review and dispatch Monthly Financial Data (Hard Copies) to Head office
• Review Ledgers relating project's financial report on regular basis and ensure correctness and completeness of the financial reports.
• Plan project internal and external audit documentation, identify deficiencies to the MO, and update files for the auditors, implement action / corrective action plans related to both internal and external audits and matters highlighted in project / donor audits.
• Maintain record, maintenance of all office assets and physical verification on a quarterly basis.
• Review all vouchers and ensures that all supporting documents are attached, approved, and transactions have been recorded in correct General Ledger and Budget Heads. Prepare list of mistakes, communicates to relevant Finance Officers and ensures rectification of the error monthly.
• Working in close collaboration MO on general matters related to day-to-day tasks of budget utilization.
• Ensure that all enquiries and correspondence with other departments including head office are dealt with promptly and effectively.
• Maintains systematic filing of suppliers and procurement related documents both hard and soft files.
• Prepare, update and share periodic financial reports with PPL, MO, Senior Management and Donor.
• Assist management to perform due diligence checks to ensure compliance with WWF's applicable policies and donor requirements for final fund beneficiaries/payees.
• Will prepare monthly, quarterly and annual procurement plan in consultation with programme staff, and execute the plan complying with organization's procurement rules, Sops and policies.
• Evaluates suppliers before making purchasing decisions – e.g. visiting supplier's location and examining their products.
• Vendors/consultant pre-qualification, prepare approved vendors lists and maintain it regularly.
• Coordination with the project staff and execute procurement related activities as per agreed timeline and follow-up intended minimizing delays.

Required Qualifications & Experience

·      Master's degree or equivalent qualification in Commerce, Accountancy or Business Administration.

·       At least 4-5 years of appropriate experience in the field of accounting, finance and operations.

·      Ability to operate accounting software/ERP preferably Odoo.

·      Knowledge of contemporary taxation rules and experience in handling withholding tax matters.

Selection Criteria:

Skills & Competencies

·      Personnel management skills and experience.

·      Good problem-solving skills and results orientation.

·       Good English language reading, writing and speaking skills.

·       Demonstrated interpersonal communication and leadership skills.

·      Proficiency in the use of computer applications including MS Office.

·      Adheres to WWF's values, which are: Passionate & Optimistic, Challenging & Inspiring, Credible & Accountable, and Persevering & Delivering Results