Remote Executive Assistant

7 days ago

Lahore, Punjab, Pakistan Aide AI Automation Full time 30,000 - 60,000 per year

Summary:

We're looking for a proactive, organized, and detail-oriented Remote Executive Assistant to support daily operations and executive activities. The ideal candidate has strong communication skills in English, is comfortable managing multiple priorities, and can work independently with a "Yes" attitude.

Key Responsibilities:

* Manage calendars, emails, and scheduling for executives.

* Prepare and organize documents, reports, and presentations.

* Use Microsoft Office, Google Workspace, and for coordination and tracking.

* Create/edit materials in Canva, Adobe, PowerPoint, and Google Slides.

* Content: Basic video editing preferred; Otter/Fireflies for meeting notes.

* Admin/ops: Expense tools (QuickBooks); simple CRM (HubSpot) is a plus.

* Tools: Slack or Microsoft Teams; Zoom/Google Meet; a social scheduler (Buffer/Hootsuite/Later); basic website/CMS edits (WordPress/Squarespace) preferred; automation tools (Zapier/Make) a plus.

* Maintain digital filing systems with version control.

* Document completed tasks and prepare weekly progress summaries.

* Respond to internal and external communications within 2 hours during work hours.

* Coordinate with partners, vendors, and clients on behalf of the organization.

* Join virtual meetings/webinars and prepare meeting notes or summaries.

* Track expenses and assist with invoice processing and reimbursements.

* Security & discretion: NDA, handling confidential info, and basic data-privacy awareness (PII).

Required Skills & Qualifications:

* Proficiency in Microsoft Office Suite, Google Workspace, and Canva.

* Working knowledge of Adobe Photoshop and (or similar tools).

* Excellent communication and organizational skills.

* Strong multitasking, problem-solving, and follow-through abilities.

* Professional demeanor and customer-service orientation.

* Fluent in English and Urdu.

*Preferred:*

* Previous experience in administrative or executive support.

* Basic understanding of social media and financial tracking.

*Work Environment:*

* Fully remote, Monday–Friday, 8 hours/day.

* Flexible shifts: 7 AM–4 PM or 9 AM–6 PM CST.

Probationary Period:

* 3 months (performance review before confirmation).

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