Administration Manager

2 weeks ago

Gujranwala, Punjab, Pakistan Galaxy Mill (pvt) Ltd Full time

Develop strategies for administrative functions to effectively run an organization.
Supervise and manage administrative operations of a department.
Develop and implement administrative functions to monitor business operations.
Manage and direct the activities of the staff in an administrative set-up.
Manage and supervise facilities functions in a production setting facility.
Interact with other department heads in managing the entire administrative operations.
Develop inventory control management systems for the inventory department.
Assist and support front desk management in handling visitors and clients.
Assist and support financial department in preparation of budget and other reports and statements.
Develop logistics in organizing records, files and statements in an effective manner.
Provide support in preparing and maintaining the company documentation.
Answer and route telephone calls to appropriate persons and clients.
Review and edit company documents and customer reports when needed.
Sort and process both incoming and outgoing mails.
Prepare and distribute business journals, presentations, transcriptions and letters using standard formats.
Maintain security and confidentiality of company information.
Prepare travel documents and make the travel arrangements.
Collect and analyze the business data from various departments to prepare reports and presentations for management.
Develop strong working relationships with senior management and administrative personnel for effective and smooth operations.

Job Specification
  • Knowledge of office administration
  • Knowledge of human resource management and supervision.
  • Ability to maintain a high level of accuracy in preparing and entering information.
  • Excellent interpersonal skills.
  • Analytical and problem-solving skills.
  • Effective verbal and listening communication approach.
  • Attention to detail and high level of accuracy.
  • Very effective organizational skills.
  • Effective written communication skills.
  • MS Office (Excel, Word, PPT)
  • Computer skills including spreadsheet and word processing programs, and e-mail at a highly proficient level.
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