High-Level Real Estate Assistant

Living Chicago Suburbs x Blankenship
• Wheaton , IL , US

Posted 2 days ago

Description

We're searching for a highly capable High-Level Real Estate Assistant to help drive the operational success of a top-producing real estate business. If you're someone who thrives on efficiency, can juggle multiple moving pieces without dropping the ball, and loves putting systems in place that make everything run smoother, you may be exactly who we're looking for.

This role is a core part of a fast-growing, media-savvy real estate brand led by Brandon Blankenship. We're not just selling homes—we're building an experience that blends expert-level service with smart marketing, local storytelling, and consistent execution. You'll help make that happen from behind the scenes by keeping operations tight, listings on track, and client communications seamless.

• Salary: $50,000–$60,000 depending on experience
• Schedule: Full-time, in-office (Downtown Wheaton); one WFH day may be available after 60 days
• Benefits: PTO, bonus potential after 60 days, and long-term growth opportunities

What You'll Handle Day-to-Day

Listing Coordination

• Prepare and organize listing materials, disclosures, marketing content, and signage
• Schedule vendors (photographers, stagers, cleaners) and track listing timelines
• Ensure accurate MLS entry and listing quality across all platforms
• Support property launch campaigns through checklist execution and content coordination

Transaction Oversight

• Monitor contract-to-close timelines, coordinate with clients, attorneys, lenders, and cooperating agents
• Track key deadlines and ensure all compliance documents are collected and filed
• Keep clients informed with proactive updates and professional communication

Operational Support

• Maintain and improve internal systems, SOPs, and workflows
• Organize and update the CRM and contact database
• Manage recurring tasks, inboxes, calendars, and scheduling tools
• Collaborate with leadership to streamline team functionality and reduce friction

Client Experience & Relationship Building

• Coordinate closing gifts, event invites, review requests, and follow-ups
• Support branded outreach, including newsletters, mailers, and appreciation campaigns
• Help organize events, pop-bys, and client touches that build long-term loyalty

Light Marketing & Brand Tasks

• Assist with posting or scheduling content across social platforms
• Help prepare visual assets and coordinate with our media team as needed
• Contribute to brand consistency and campaign execution

What You Bring

• 3+ years in real estate operations, listing coordination, or high-level admin support
• Solid understanding of the real estate process from pre-listing to post-closing
• Strong organizational skills and the ability to manage competing priorities
• Proficiency in tools like Google Workspace, Docusign, Canva, Follow Up Boss, and MLS systems
• Self-directed, resourceful, and proactive—you solve problems before they grow
• Professional, team-oriented, and obsessed with getting the details right

$50,000 – $60,000

About Living Chicago Suburbs x Blankenship

At our core, we're more than just a real estate team, we're experienced creators. Our mission is to provide an incredible and memorable journey for every individual and family we serve, making one of life's biggest financial decisions feel seamless, supported, and even joyful. We're proud to blend the professionalism of top-tier real estate service with the creativity and connection of a modern media company.

In 2024, we were honored to be named the #1 Individual Agent at Keller Williams Premiere Properties, and among nine affiliated Keller Williams offices, we ranked #1 in Families Served, a testament to the trust our clients place in us.

We believe in working humbly, loving where we live, and showing up with excellence in everything we do. Whether it's buying, selling, or building relationships that last far beyond the transaction, our focus is always on creating extraordinary, long-term experiences before, during, and well after closing day.