Administrative Assistant

2 weeks ago

Rawalpindi Cantonment, Pakistan Xad Technologies Full time
The Role

We are looking for a capable and efficient Administrative Assistant to support the smooth and professional operation of our office. The ideal candidate will be responsible for providing day-to-day administrative support, maintaining organized records, facilitating communication across departments, and ensuring efficient office workflow.

This role is based at a vocational training center dedicated to delivering skills-based education and career development programs.

Key Responsibilities
  • Serve as the first point of contact for visitors, students, and staff
  • Manage telephone, email, and front-desk communication
  • Maintain and update student records and general office documentation
  • Coordinate training schedules, instructor availability, and class logistics
  • Assist in the preparation of reports, memos, and internal correspondence
  • Handle procurement and inventory of office and training supplies
  • Support enrollment and admissions processes
  • Organize meetings, take minutes, and manage calendars
  • Ensure the smooth execution of administrative procedures and policies

Qualifications And Experience
  • Bachelors degree in Business Administration, Education, or a related field
  • 1-2 years of experience in administrative support (experience in an educational or training institution is an advantage)
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong organizational and time-management skills
  • Excellent communication skills in English and Urdu (verbal and written)
  • Ability to work independently and collaboratively in a team environment
  • Professional conduct and a proactive approach to problem-solving
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