Administrative Assistant

2 weeks ago

Rawalpindi, Pakistan XAD Technologies Full time

The Role We are looking for a capable and efficient Administrative Assistant to support the smooth and professional operation of our office. The ideal candidate will be responsible for providing day-to-day administrative support, maintaining organized records, facilitating communication across departments, and ensuring efficient office workflow. This role is based at a vocational training center dedicated to delivering skills-based education and career development programs. Key Responsibilities Serve as the first point of contact for visitors, students, and staff Manage telephone, email, and front-desk communication Maintain and update student records and general office documentation Coordinate training schedules, instructor availability, and class logistics Assist in the preparation of reports, memos, and internal correspondence Handle procurement and inventory of office and training supplies Support enrollment and admissions processes Organize meetings, take minutes, and manage calendars Ensure the smooth execution of administrative procedures and policies Qualifications and Experience Bachelors degree in Business Administration, Education, or a related field 1-2 years of experience in administrative support (experience in an educational or training institution is an advantage) Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Strong organizational and time-management skills Excellent communication skills in English and Urdu (verbal and written) Ability to work independently and collaboratively in a team environment Professional conduct and a proactive approach to problem-solving

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