Administrative Assistant

1 week ago

Rawalpindi, Pakistan XAD Technologies Full time
The Role

We are looking for a capable and efficient Administrative Assistant to support the smooth and professional operation of our office. The ideal candidate will be responsible for providing day-to-day administrative support, maintaining organized records, facilitating communication across departments, and ensuring efficient office workflow.
This role is based at a vocational training center dedicated to delivering skills-based education and career development programs.

Key Responsibilities

  • Serve as the first point of contact for visitors, students, and staff

  • Manage telephone, email, and front-desk communication

  • Maintain and update student records and general office documentation

  • Coordinate training schedules, instructor availability, and class logistics

  • Assist in the preparation of reports, memos, and internal correspondence

  • Handle procurement and inventory of office and training supplies

  • Support enrollment and admissions processes

  • Organize meetings, take minutes, and manage calendars

  • Ensure the smooth execution of administrative procedures and policies

Qualifications and Experience

  • Bachelors degree in Business Administration, Education, or a related field

  • 1-2 years of experience in administrative support (experience in an educational or training institution is an advantage)

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

  • Strong organizational and time-management skills

  • Excellent communication skills in English and Urdu (verbal and written)

  • Ability to work independently and collaboratively in a team environment

  • Professional conduct and a proactive approach to problem-solving

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