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Senior Project Officer

4 weeks ago

Peshawar City Tehsil, Pakistan Pakistan Centre for Philanthropy Full time

The Senior Project Officer having university degree in management, education and at least five years' experience on a leading or managerial position in emergency programs, most desirably in refugees' settings will support HI's program in the field. The Senior Project Officer will report to the Area Manager.

Missions / responsibilities

Mission 1 : Project Planning, Implementation and Staff Supervision

The Senior Project Officer will :

  • Be responsible for managing the full scope of project from initiation to completion, including project planning, staff supervision, coordination, financial oversight, and reporting.
  • Lead and manage all aspects of the assigned project, ensuring activities are implemented according to the project plan, timeline, and objectives, and will serve as a key focal point for the project at organization level.
  • Develop and regularly update detailed project work plans, setting clear deliverables and milestones for each phase of the project.
  • Ensure that the project is delivered on time, within scope, and on budget, addressing challenges proactively.
  • Oversee and manage a team of project staff, assigning tasks and responsibilities, monitoring progress, and ensuring adherence to quality standards.
  • Provide leadership, coaching, and training to project staff, fostering a collaborative, efficient, and positive work environment.
  • Conduct performance evaluations for staff, offering constructive feedback to support individual and team growth.
  • Ensure that all practices of the organization in the field strictly comply with HI's policy of PSEAH (Protection of beneficiaries from Sexual Exploitation, Abuse and Harassment).
  • Manage and monitor the project budget, ensuring effective allocation of resources and that expenditures remain within approved limits.
  • Track project costs, prepare financial reports, and ensure compliance with organizational and donor financial guidelines.
  • Identify any financial risks or discrepancies and take corrective actions to ensure budget integrity.

Mission 3: Coordination and Stakeholder Engagement

  • Serve as the main point of contact for all project-related communications with internal teams, external partners, donors, and stakeholders.
  • Coordinate effectively with other departments, external organizations, and community stakeholders to ensure smooth project implementation and sustainability.
  • Organize meetings, briefings, and discussions with stakeholders to provide project updates, resolve issues, and discuss next steps.

Mission 4: Monitoring, Evaluation and Risk Management:

  • Monitor project progress, ensuring all activities are completed as per plan and standards.
  • Conduct regular assessments to evaluate project outcomes and impact, ensuring alignment with objectives and expectations.
  • Prepare and submit regular progress reports to the Area Manager and other stakeholders, highlighting achievements, challenges, and proposed solutions.
  • Ensure that the project meets required quality standards and complies with both organizational policies and donor expectations.
  • Continuously monitor and evaluate the quality of deliverables and project outcomes to ensure they meet agreed-upon standards.
  • Identify potential risks to the project's success and develop risk mitigation strategies.
  • Troubleshoot and resolve project-related challenges as they arise, working closely with the Area Manager to ensure the project stays on track.

Mission 5: Reporting and Documentation:

  • Maintain accurate and up-to-date project documentation, including contracts, progress reports, and financial records.
  • Prepare donor reports and project briefs in line with reporting requirements, ensuring that all documentation is clear, comprehensive, and timely.
  • Ensure that all project documentation is organized and accessible for audits or reviews.
  • Assist the Area Manager in broader strategic planning, resource allocation, and reporting for the province.
  • Attend meetings, workshops, and training sessions as necessary to enhance skills and knowledge related to project management.
  • Perform any other duties as required by the Area Manager.
Skills
  • Can speak English & Urdu, Has excellent written English skills in particular.
  • Pushto is desirable

Professional skills:

  • Communication with community
  • Quantitative and qualitative data collection
  • Accountability to populations: participatory, non-discriminatory and responsible approaches
  • Understanding and respect of local cultures
  • Handling of relevant software (MS Word, Excel, other relevant)
  • Understanding of the refugee crisis and social dynamics following it
  • Emergency preparedness and response skills
  • Project Management
  • Finance: Budget/financial management
  • HR: Facilitation and/or design of training and skills development programmes
  • Public relations / representation / internal-external communication / relations
  • Development & implementation of an operational strategy, including fundraising
  • Stress management
  • Collaborating in a global organization

Federation Handicap International is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities or any limitation, to apply to become a part of the organization.

Federation Handicap International has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Federation Handicap International, including sexual exploitation and abuse, sexual harassment, PSEA (Sexual Exploitation and Abuse of Beneficiaries) abuse of authority and discrimination. Federation Handicap International also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. - This position involves working with children, women and is subject to strict safer recruitment checks. The successful candidate will be required to complete a police check and self-declaration form to help verify their suitability to work with children and women.

HI is an equal employment opportunities provider. Women and persons with disabilities are encouraged to apply.

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