Associate Officer, Community Program Support

2 weeks ago

Islamabad, Islamabad, Pakistan International Medical Corps Full time

Important Notice: International Medical Corps does not ask for financial details, money transfers or payments of any kind from applicants to be considered for or secure a job. For more information, visit this link.

Associate Officer, Community Program Support - (3447)

Location: Office

Category: Programs

Date Needed By: 3/31/2025

Program Description (Background)

JOB SUMMARY: The Associate Officer, Community Program Support is the support function of the Community program team and the focal point of the community program regarding administrative and logistics processes.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:

MAIN TASKS AND RESPONSIBILITIES
  1. Provide administrative support to ensure that community program operations are maintained in an effective, up to date, and accurate manner.
  2. Assist the program teams in online timesheet processing.
  3. Follow up on all payment requests in accordance with available budget lines.
  4. Track all community procurement requisitions (PRs) and program Budget and expenditure on the PR tracking Excel sheet on regular basis.
  5. Take cash in advance for the team and prepare the clearance when needed.
  6. Coordinate with support functions like logistics, finance, and HR for community program activities.
  7. Prepare all community program PRs under different budget lines and do the proper documentation and assist in the timely disbursement of items to the program staff in the communities.
  8. Perform regular scanning, copying, and filing of backup and community health documents.
  9. Prepare and send monthly PR trackers and program expenses to program teams.
  10. Track PRs on monthly basis and link with the program team for approval when needed.
  11. Issue procurement requisitions (PR) related to Non-food items and Information, Educations and Communication (IEC) materials guided by health management team.
  12. Follow-up with logs department and health team on IT assets like tablets and chargers.
  13. Manage program backup documentation and archive including official bills and consultants' contracts.
  14. Follow up on monthly PRs approval to avoid delays.
  15. Link with support functions such as HR, finance, and logs as needed by the program.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job RequirementsMINIMUM QUALIFICATIONS
  1. Typically, a Bachelor's in business management, accounting, administration. An equivalent combination of relevant education and experience may be substituted as appropriate.
  2. Typically, 2+ years of relevant experience in previous position in program administration with a non-governmental organization.
  3. Good command of written and spoken local language and English.
  4. Excellent command of Microsoft Office including Excel and PowerPoint.
  5. Experience tracking budgets and financial program management is desired.
Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps' and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one's own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps' policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

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