Admin Manager

4 weeks ago

Lahore, Punjab, Pakistan MILELE MOTORS FZE Full time

Job Summary:

We are looking for a highly organized and strategic Admin Manager to oversee the daily business operations and administrative functions of our organization. This role requires a proactive leader with a strong operational background, solid administrative experience, and a proven track record in handling team or organizational relocation projects. The successful candidate will ensure the organization runs efficiently, effectively, and in alignment with our business goals.

Key Responsibilities:
Operations Management:

  • Manage day-to-day operations to ensure efficiency and consistency across departments.
  • Develop and enforce standard operating procedures (SOPs) and best practices.
  • Monitor and analyze operational performance using KPIs and metrics.
  • Implement process improvements to increase productivity and reduce costs.
  • Manage budgets, resources, and procurement for operational needs.
  • Oversee vendor relationships, contract negotiations, and third-party service management.
  • Collaborate with leadership on long-term operational strategy and planning.

Administrative Oversight:

  • Supervise administrative staff and ensure smooth office operations.
  • Oversee facilities management, office supplies, and workplace services.
  • Ensure proper documentation, records management, and compliance with legal and regulatory standards.
  • Support HR-related administrative tasks, including onboarding, travel coordination, and attendance tracking.
  • Coordinate internal and external meetings, communications, and documentation.

Relocation Experience:

  • Lead or support office or team relocations, including planning, budgeting, logistics, and communication.
  • Coordinate with vendors, real estate agents, and internal departments for smooth transitions.
  • Ensure minimal disruption to business operations during relocation processes.
  • Handle setup of new office infrastructure, utilities, licenses, and vendor services in new locations.

Qualifications:

  • Bachelors degree in Business Administration, Operations Management, or a related field (Masters preferred).
  • 5+ years of experience in operations and administrative management.
  • Proven experience managing or supporting relocation projects.
  • Strong leadership and interpersonal skills.
  • Excellent planning, organizational, and problem-solving abilities.
  • Proficiency in operations and admin tools (e.g., ERP systems, Microsoft Office, Google Workspace).
  • High attention to detail, with the ability to manage multiple tasks and deadlines.

Preferred Skills:

  • Experience in office or facility setup, especially during relocations.
  • Familiarity with legal and compliance aspects of business administration.
  • Lean Six Sigma certification or equivalent process improvement experience.
  • Financial acumen and budget management skills.
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