Executive Assistant

3 weeks ago

Islamabad, Islamabad, Pakistan BAT Full time

BAT is evolving at pace into a global multi-category business. With products like VELO, VUSE and GLO we are on a mission to decrease the health impact of our industry.

To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey

Pakistan Tobacco Company Is Looking For An Executive Assistant

Seniority Level: Non-management

Function: Legal & CORA

Location: Islamabad

What You Will Be Accountable For:
  • Manage the Head of Function's (HoF) calendar, medical claims, travel & entertainment (T&E) claims, and other assigned day-to-day tasks. Also, assist the functional leadership team with expense claims.
  • Oversee travel arrangements for the function, including booking flights, hotels, and coordinating visa applications.
  • Organize departmental meetings and events, ensuring end-to-end execution, and coordinate cross-functional meetings with relevant stakeholders.
  • Handle T&E portal-related matters, troubleshoot user issues, monitor ageing claims, ensure correct claim submissions, conduct training on T&E policies, and circulate regular educational communications.
  • Manage purchase orders, vendor invoices (PO & non-PO), track departmental T&E budgets, consolidate reports, and maintain records of POs, GRNs, and invoices while liaising with internal and external stakeholders.
Experience, Skills, Knowledge:
  • 3 to 4 years of experience as Executive Assistant
  • Minimum bachelor's degree in any relevant field
  • Proficient in administrative tasks and support systems, with strong command of English and expertise in MS Teams and MS Office tools.
  • Excellent communication skills with a strong ability in stakeholder management and the capability to independently handle administrative tasks and resolve related issues.
  • Demonstrates proactiveness, ownership, and drive, while displaying strong teamwork and interpersonal skills.
WE ARE BAT:

We're one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

Collaboration, inclusion and partnership underpin everything we do here at BAT. We are looking forward to enabling every individual to thrive, regardless of gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, veteran status, perspectives and thinking styles. We know that embracing talent from all backgrounds is what makes us stronger and best prepared to meet our business goals.

We see the career breaks as opportunities not obstacles. Through The Global Returners program, we support professionals looking to restart their careers after an extended absence from the workforce (e.g. time out caring for family, parental leave, national service, sabbatical and/or starting an own venture).

Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

If you require any reasonable adjustments or accommodations to help you perform at your best during the recruitment process, you are encouraged to notify us. We are fully committed to support you by making appropriate arrangements for you to demonstrate your full potential.

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