executive Assistant To Director Security and External Affairs

4 weeks ago

Islamabad, Islamabad, Pakistan Irc-Pride Full time
Executive Assistant to Director Security and External Affairs

Overview:
- The primary responsibility of the Executive Assistant is to provide support and assist the Director of Security and External Affairs in frequent coordination within PRIDE/IRC, government officials, partners, and other stakeholders. This job also includes the responsibility of regular media scanning and analysis.
- Be the Office Manager of the Security and External Affairs Cell and undertake all routine functions of an office.
- Draft correspondence for issues relating to her/his sphere of duties on behalf of the DS&EA.
- Arrange appointments for the DS&EA and set up schedules for official visiting delegations/visits.
- Work on assignments/projects delegated by the DS&EA as needed, including preparing meeting minutes.
- Coordinate arrangements during trainings for logistics, accommodation, meetings, workshops, and visiting consultants.
- Arrange reception and protocols for expatriates as required.
- Support the DS&EA with District, Provincial, and State Government on all matters of external affairs.
- Participate in professional training and development activities as needed or requested.
- Foster a positive, productive, and professional work environment and relationships amongst staff; facilitate productive working relationships between the central office and the field office.
- Remain flexible and respond to any tasks and assignments deemed necessary by the S&EA Cell.
- Travel to site areas to support the DS&EA.

Job Specification

Required Qualifications and Experience:
- University degree with at least 3-5 years of relevant experience (media and office management).
- Strong administrative, communication, organizational, and planning skills.
- Excellent computer skills in word processing and other MS Office software.
- Good interpersonal skills.
- Ability to take initiative.

Information Technology and Services - Islamabad, Pakistan

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