Executive Assistant

3 weeks ago

Islamabad, Islamabad, Pakistan VASL Full time
Job Title: Executive Assistant - Marketing Support
Job Type: Full-Time, Onsite
Working Hours: 12PM - 9PM (Pakistan Standard Time)
Location: Main GT Road, Near to DHA Phase 2, Gate 1, Islamabad
Job Summary:
We are seeking a versatile and tech-savvy Executive Assistant - (Marketing Support) to manage the smooth execution of sales training programs. This role combines organizational, administrative, and creative responsibilities, focusing on managing video content production, program coordination, and client support. The ideal candidate will be proficient in AI-enabled video tools, highly organized, and capable of handling multiple projects in a fast-paced environment.
Key Responsibilities:

Program Coordination & Administrative Support:
  • Manage calendars and schedules for sales training sessions and related tasks.
  • Coordinate with internal teams and clients to ensure alignment of program timelines and content delivery.
  • Organize client onboarding and ensure timely access to training materials.
  • Update task lists, schedules, and project reports using Microsoft Teams and Excel.
Video Production & Content Management:
  • Use AI-powered video tools (e.g., Synthesia, HeyGen) to produce high-quality training videos from provided scripts.
  • Review and edit video content to ensure it aligns with company branding and training objectives.
  • Organize, upload, and maintain video content on Kajabi LMS for easy client access.
Client & LMS Support:
  • Handle client inquiries related to the LMS, including login assistance and user navigation.
  • Generate performance reports and share them with stakeholders.
  • Provide ongoing client support to ensure smooth operation of training programs.
Creative Assistance:
  • Design visually appealing PowerPoint presentations and supporting materials for training sessions.
  • Offer feedback and ideas to improve video scripts and overall training content.
  • Bring a creative mindset to enhance the engagement and effectiveness of training.
Project Management:
  • Track project progress, deadlines, and deliverables to ensure timely completion.
  • Coordinate with team members and stakeholders to streamline workflows and align project objectives.
  • Maintain detailed records of content updates, feedback, and project outcomes.
Qualifications / Required Skills:
Technical Skills:
  • Proficiency in AI video production tools (e.g., Synthesia, HeyGen) or similar software.
  • Strong command of Microsoft Office Suite, including Teams, Excel, and PowerPoint.
  • Experience with Kajabi or similar Learning Management Systems (LMS).
Organizational and Administrative Skills:
  • Proven ability to manage schedules, coordinate projects, and handle multiple tasks.
  • Strong attention to detail and a proactive problem-solving approach.
  • Experience in client-facing roles with excellent organizational skills.
Creative Expertise:
  • Ability to design professional presentations and contribute to content improvement.
  • A creative mindset with a passion for enhancing training materials.
Preferred Experience:
  • Background in Marketing, Communications, Business Administration, or a related field.
  • Familiarity with sales training programs or value-based selling methodologies is a plus.
Why VASL?
At VASL, we are seeking the brightest talent to join us in our mission to become the premier "business process as a service" provider worldwide. At VASL, Inc, we're not just an outsourcing firm; we're a dynamic team dedicated to transforming the way businesses manage their accounting and finance operations. Since our inception, we've been on a mission to provide unparalleled bookkeeping, financial controller, Fractional CFO, and Merger & Acquisition support to our esteemed clients in the USA.
Our Values:
  • Value creation: Create more value than expected.
  • Integrity: Develop trusted relationships through honesty, efficiency, and dependability.
  • Respect: Appreciate that everyone brings value.
  • Diversity: Embrace different perspectives.
  • Flexibility: Adapt to changing circumstances and be open to collaboration.
  • Teamwork: Collaborate for success.
Work with Us:
Join our team of talented individuals who are passionate about their work and diverse personal interests. At VASL, you'll have the autonomy to excel in a culture of feedback and collaboration. We prioritize teamwork, integrity, and delivering transformational outcomes for our customers. VASL is a place where ambition meets a supportive and collaborative environment, and we're excited to welcome new team members who share our vision and values.
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