Assistant Manager Admin, IR

4 weeks ago


Lahore, Punjab, Pakistan EBM Full time

Education & Relevant Experience:

Graduation in any discipline with 5-6 years of relevant experience.

Job Description:

Administration

  • Ensure innovative analytical approach towards evaluation of existing processes to induce agile processes benefiting the business needs.
  • Evaluate departmental requirements annually for budget preparation and submission; monitor expenses to control budget utilization.
  • Draft advertisements to procure vendors for scrap disposal; meet with the management committee for approval of scrap advertisements.
  • Ensure timely advertisements and renewal of contracts for scrap lifting.
  • Coordinate with vendors to ensure compliance with agreements and SOPs regarding scrap disposal.
  • Arrange annual staff and worker events; liaise with departments for meeting refreshments.
  • Maintain records of petty cash expenditure; collaborate with finance for replenishment.
  • Ensure compliance with visitor management system protocols and SOPs for educational visits.
  • Maintain records of furniture movement within the organization.
  • Supervise staff telecommunication provisioning and monitor the PABX system for seamless operations.
  • Manage movement of pool vehicles; oversee repair and maintenance of company vehicles.
  • Supervise the timely provision of staff rosters to ensure 24/7 department availability.
  • Ensure 24/7 utility availability; negotiate with vendors to control costs.

Security Management

  • Supervise operational status of all security equipment.
  • Maintain discipline and handle disciplinary issues related to security service customers.
  • Manage verification and payroll of third-party staff; coordinate invoice processing with finance and vendors.
  • Ensure security personnel undergo mandatory training and development.
  • Maintain 24/7 surveillance via CCTV; coordinate timely maintenance and resolution.
  • Manage deployment of security personnel as per SOPs for proper placement.

Audit

  • Aim for zero findings in internal and external audits; improve departmental SOPs accordingly.
  • Monitor team compliance with PRP resolutions such as building management, pest control, personnel hygiene, housekeeping, water, waste disposal, and sewerage.
  • Supervise infrastructure maintenance and repairs.
  • Coordinate with departments to ensure uniform compliance.
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