
Assistant Manager Admin, IR
4 weeks ago
Education & Relevant Experience:
Graduation in any discipline with 5-6 years of relevant experience.
Job Description:
Administration
- Ensure innovative analytical approach towards evaluation of existing processes to induce agile processes benefiting the business needs.
- Evaluate departmental requirements annually for budget preparation and submission; monitor expenses to control budget utilization.
- Draft advertisements to procure vendors for scrap disposal; meet with the management committee for approval of scrap advertisements.
- Ensure timely advertisements and renewal of contracts for scrap lifting.
- Coordinate with vendors to ensure compliance with agreements and SOPs regarding scrap disposal.
- Arrange annual staff and worker events; liaise with departments for meeting refreshments.
- Maintain records of petty cash expenditure; collaborate with finance for replenishment.
- Ensure compliance with visitor management system protocols and SOPs for educational visits.
- Maintain records of furniture movement within the organization.
- Supervise staff telecommunication provisioning and monitor the PABX system for seamless operations.
- Manage movement of pool vehicles; oversee repair and maintenance of company vehicles.
- Supervise the timely provision of staff rosters to ensure 24/7 department availability.
- Ensure 24/7 utility availability; negotiate with vendors to control costs.
Security Management
- Supervise operational status of all security equipment.
- Maintain discipline and handle disciplinary issues related to security service customers.
- Manage verification and payroll of third-party staff; coordinate invoice processing with finance and vendors.
- Ensure security personnel undergo mandatory training and development.
- Maintain 24/7 surveillance via CCTV; coordinate timely maintenance and resolution.
- Manage deployment of security personnel as per SOPs for proper placement.
Audit
- Aim for zero findings in internal and external audits; improve departmental SOPs accordingly.
- Monitor team compliance with PRP resolutions such as building management, pest control, personnel hygiene, housekeeping, water, waste disposal, and sewerage.
- Supervise infrastructure maintenance and repairs.
- Coordinate with departments to ensure uniform compliance.
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