People and Culture Assistant
4 weeks ago
Functional Responsibilities:
- Support to business partnering
- Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
- Support the management of change processes by advising clientele on changes to PEOPLE & CULTURE processes under the guidance of PEOPLE & CULTURE Business Partner
- Support the business partners in assisting clientele in using PEOPLE & CULTURE systems such as talent management, agora and achieve.
- Support in recruitment and placement
- Prepares and circulates internal and external advertisements.
- Liaises with candidates in the various stages of the recruitment process.
- Prepares formal acknowledgement, offer and regret letters.
- Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.
- Records and maintains recruitment files, ensuring all necessary documentation has been prepared.
- Monitors life-cycle of recruitment process to update supervisor as necessary.
- Support in organization design and job classification
- Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
- Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.
- General office support
- Drafting and/or processing a variety of correspondence and other communications
- Setting up and maintaining PEOPLE & CULTURE files/records (electronic and paper)
- Scheduling appointments and meetings
- Maintain and generate automated databases containing PEOPLE & CULTURE related statistics and generating periodic reports; and performing a variety of administrative duties (e.g. leave recording, etc.).
The impact of the work of PEOPLE & CULTURE Assistants affects the delivery of discrete support services and is closely interrelated with the work of other members of the PEOPLE & CULTURE team. The work performed affects not only the timely delivery of PEOPLE & CULTURE processes but also indirectly the delivery of the client departments'/divisions'/offices' programmes. They play a key role, as a member of the team, in providing routine and some specialized information both to client's departments and to more senior members of the PEOPLE & CULTURE team on PEOPLE & CULTURE procedures and the progress of delivery against standards and deadlines.
Education/Experience/Language requirements:
Education: Completion of secondary education, preferably supplemented by technical or university courses related to the field of work.
Experience: A minimum of 5 years of progressively responsible administrative or operational support experience to the talent acquisition.
Language Requirement: Fluency in English is required. Knowledge of another official UN language is an asset.
Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities. We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us
Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.
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