Senior Bookkeeper

3 weeks ago

Lahore, Punjab, Pakistan Inteliqo Full time

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Job Summary:

We are seeking a detail-oriented and experienced Senior Bookkeeping Virtual Assistant with a strong background in U.S.-based bookkeeping practices. The ideal candidate will have proven experience in managing high-volume financial data entry, vendor communication, and job costing within cloud-based accounting systems, particularly QuickBooks Online. You will play a vital role in supporting the financial operations of our organization, ensuring the accuracy, completeness, and timeliness of our bookkeeping functions.

Key Responsibilities:

  • Accurately enter labor bills in a timely manner, ensuring completeness and classification accuracy.
  • Timely and correct entry of inventory bills, with assignment to the correct property class and project.
  • Categorize up to ~1000 transactions per week, tagging each transaction with the correct class and project.
  • Ensure immediate entry of vendor bills (approximately 70–80 per week).
  • Schedule bill payments on a monthly basis, ensuring proper matching to their corresponding bill entries.
  • Manage and oversee Accounts Payable (AP), maintaining up-to-date vendor records.
  • Assist in creating and sending invoices as needed, in coordination with the office team.

Additional Duties:

  • Communicate effectively with the Office Manager and internal teams via Slack, ensuring seamless workflow and task updates.
  • Navigate and utilize vendor portals for invoice retrieval, payment processing, and reconciliation.
  • Collaborate with the company's QuickBooks consultant to resolve system-related issues and implement best practices.
  • Ensure accurate job costing for supplier orders, particularly for purchases ranging from $300 to $1000, including detailed cost breakdowns when needed.
  • Maintain proactive communication with a roster of 15+ suppliers, ensuring accuracy, timely resolution of issues, and strong working relationships.

Qualifications:

  • Minimum 5 years of experience in bookkeeping roles, with at least 3 years working with U.S. businesses.
  • Proficiency in QuickBooks Online is required; certification is a plus.
  • Strong understanding of U.S. GAAP and bookkeeping standards.
  • Experience with project-based accounting and class tracking.
  • High-level proficiency with Microsoft Excel or Google Sheets.
  • Excellent attention to detail, organizational skills, and ability to work independently.
  • Experience working with virtual teams and communication tools (Slack, Zoom, etc.).

Work Schedule & Availability:

  • Availability during U.S. business hours (full or part-time based on agreement).
  • Ability to respond to urgent issues or clarification requests in a timely manner.
Seniority level
  • Seniority levelDirector
Employment type
  • Employment typeFull-time
Job function
  • Job functionAccounting/Auditing and Finance
  • IndustriesIT Services and IT Consulting

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