Chief Manager

CA / ACMA with at least 6 years' post membership experience or ACCA / MBA with at least 9 years of experience. Candidates having LLB / LLM must have 10 years of relevant experience with 3 years Bar Enrollment. M.Com / MPA / Other Master level degrees shall have 10 years of total experience including at least 5 years of relevant experience.

Responsibilities:

• Assisting the Company Secretary in organizing Board Meetings and its committees.
• Annual General Meetings and preparation of agenda and working papers.
• Ensuring compliance with financial and legal practices and maintaining standards of Corporate Governance.
• Organizing and preparing agenda for and taking minutes of Board Meetings and its committees and Annual General Meetings (AGMs); along with maintaining statutory books, including registers of members, directors and secretaries.
• Providing support in compliance matters to meet Corporate Governance standards.
• Maintain a current knowledge base of external corporate governance requirements, trends and key matters of interest for Boards.
• Contribute to the establishment of internal Company Secretariat procedures, guidelines and templates and the continued development of self-help tools.
• Assist in identifying, analyzing and reporting on regulatory developments and best practices/good corporate governance.
• Preparation and circulation of agenda of the Board and its Committees meetings.
• Ensuring that the working papers provided by the Management are well on the defined format and approved by the MD prior to dispatch to the Board/Committee members.
• Preparation and dispatching of working papers files to the Board/Committee members.
• Preparation and circulation of minutes, action points and recommendations of the Board and its Committees' meetings.
• Follow up all action taken from concerned departments until the Management provides its response in writing.
• Preparation of implementation status document of the Board decision and matters arising from the previous Board and Committees' meetings.
• Keep original management notes in safe custody and make them available when required.
• Keep original signed minutes in safe custody and make them available when required.
• Resolutions by Circulation.
• Maintenance of attendance registers of the Board and its Committees' meetings.
• Preparation of Corporate Profiles for Annual and Quarterly Reports.
• To arrange Director's Trainings in order to comply with the requirements of Corporate Governance.
• Effecting of transfer and transmission of shares.
• Re-Validation of Dividend Warrants.
• Stock Consolidation, Splitting and Issuance of duplicate shares.
• Pattern of Shareholding Reporting as per requirements Ministry etc.
• Handling of Unclaimed Dividend / Undelivered Shares as per applicable Law, Rule, and Regulations.
• Periodic Free Float Shares Reporting to Pakistan Stock Exchange as per applicable Law, Rule, and Regulations.
• Induction of Certificate of Leasing in CDS according to Treasury Function requirements.
• Completion of dividend reconciliation exercise.
• Finalizations of the draft write-up of the Annual Report, which requires liaison with CCD.
• To liaise with company Share Registrar and Shareholders ensuring smooth processing of Share Transfer requests and supervision and control of the department.
• Excellent written and oral communication skills.