Receptionist & Office Manager
2 weeks ago
We are seeking a detail-oriented and reliable team player to serve as the first point of contact for visitors at our office. The ideal candidate will handle a variety of administrative tasks and provide essential support across office operations.
Responsibilities will be assigned as needed and shall include, but not be limited to, the following:
- Telephone Management: Answer incoming calls, relay messages, maintain client contact information, schedule appointments, and manage call-backs.
- Client Reception: Greet and assist visitors in a professional and courteous manner, acting as the primary point of contact at the front desk.
- Office Inventory Management: Oversee inventory of library books, case files, kitchen supplies, stationery, and general office items.
- Office Maintenance & Oversight: Ensure daily cleaning is completed by the cleaning team and all office equipment (e.g., internet, fans, lights, UPS, phones, printers) is in proper working condition.
- Litigation Support: Maintain the litigation diary, update the weekly litigation schedule, and ensure timely availability of case files for the legal team.
- Mail & Courier Management: Track all incoming and outgoing correspondence, ensuring timely and accurate courier service.
- Petty Cash Handling: Manage office petty cash, record all expenditures, and maintain receipts and related documentation.
- Utility Bill Administration: Verify and pay all utility bills on time, maintaining organized records for each service provider.
- General Clerical Support: Provide additional administrative assistance to lawyers as required.
Qualifications:
- A Bachelor's degree in Business Administration, Office Management, or a related field, or above.
- At least three (3) years of work experience in a similar administrative or front desk role.
- Experience in a law firm is a plus.
- Ability to maintain a positive attitude.
- Proficiency in MS Office (Word, Excel, Outlook) and basic office equipment (printer, scanner, telephone system).
- Fluent in English (spoken and written).
Remuneration and Benefits:
- Salary can vary from PKR 40,000 to 70,000 per month, depending on qualifications and experience.
- Paid annual, sick, and casual leaves.
- Performance-based bonus.
- Transportation allowance or travel reimbursement (if required to travel for official work).
- Opportunities for training and professional development.
- A professional, respectful, and supportive work environment.
- Mid-Senior level
- Full-time
- Administrative
- Legal Services
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