Receptionist & Office Manager

4 weeks ago

Islamabad, Islamabad, Pakistan Khan & Muezzin Full time

We are seeking a detail-oriented and reliable team player to serve as the first point of contact for visitors at our office. The ideal candidate will handle a variety of administrative tasks and provide essential support across office operations.

Responsibilities will be assigned as needed and shall include, but not be limited to, the following:

  1. Telephone Management: Answer incoming calls, relay messages, maintain client contact information, schedule appointments, and manage call-backs.
  2. Client Reception: Greet and assist visitors in a professional and courteous manner, acting as the primary point of contact at the front desk.
  3. Office Inventory Management: Oversee inventory of library books, case files, kitchen supplies, stationery, and general office items.
  4. Office Maintenance & Oversight: Ensure daily cleaning is completed by the cleaning team and all office equipment (e.g., internet, fans, lights, UPS, phones, printers) is in proper working condition.
  5. Litigation Support: Maintain the litigation diary, update the weekly litigation schedule, and ensure timely availability of case files for the legal team.
  6. Mail & Courier Management: Track all incoming and outgoing correspondence, ensuring timely and accurate courier service.
  7. Petty Cash Handling: Manage office petty cash, record all expenditures, and maintain receipts and related documentation.
  8. Utility Bill Administration: Verify and pay all utility bills on time, maintaining organized records for each service provider.
  9. General Clerical Support: Provide additional administrative assistance to lawyers as required.

Qualifications:

  • A Bachelor's degree in Business Administration, Office Management, or a related field, or above.
  • At least three (3) years of work experience in a similar administrative or front desk role.
  • Experience in a law firm is a plus.
  • Ability to maintain a positive attitude.
  • Proficiency in MS Office (Word, Excel, Outlook) and basic office equipment (printer, scanner, telephone system).
  • Fluent in English (spoken and written).

Remuneration and Benefits:

  • Salary can vary from PKR 40,000 to 70,000 per month, depending on qualifications and experience.
  • Paid annual, sick, and casual leaves.
  • Performance-based bonus.
  • Transportation allowance or travel reimbursement (if required to travel for official work).
  • Opportunities for training and professional development.
  • A professional, respectful, and supportive work environment.
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Legal Services
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