Assistant Admin and Finance

3 days ago

Islamabad, Islamabad, Pakistan HR Ways Full time

Client Company Information:
ASmart AI, HVAC Optimization and sustainable energy saving company leveraging cutting-edge technologies such as Artificial Intelligence (AI) and cloud computing is hiring

Role Overview:
This role has a primary focus on administration, complemented by support in finance-related matters. The ideal candidate should be dependable, able to manage office operations independently, and bring a solution-oriented mindset to the team.

Key Responsibilities

Administrative Responsibilities:

  1. Manage daily office operations, including facility upkeep, supplies, logistics, and general coordination.
  2. Maintain organized filing systems for documents and records (both digital and physical).
  3. Handle scheduling, travel arrangements, and internal coordination for meetings.
  4. Liaise with vendors, service providers, and visitors in a professional manner.
  5. Ensure smooth and professional functioning of the workplace.

Finance Responsibilities:

  1. Maintain basic double-entry bookkeeping records.
  2. Process petty cash, staff reimbursements, and routine payments.
  3. Assist with payroll preparation and monthly financial documentation.
  4. Organize finance-related files for audits and coordinate with external accountants or banks if needed.

Requirements:

  1. Bachelor's degree in Business Administration, Accounting, or a related field.
  2. 3-5 years of relevant experience in admin and/or finance roles.
  3. Mature personality, preferably aged 28-45, with strong communication and interpersonal skills.
  4. Proficiency in MS Office (especially Excel); familiarity with basic accounting tools is a plus.
  5. Organized, dependable, and able to manage responsibilities independently.
  6. Discreet, trustworthy, and able to handle sensitive information with care.

Other Details:
Location: Onsite - Multi Gardens B-17, Islamabad
Experience: Minimum 3 years
Work Timings / Day: Monday to Friday (9:00 AM - 6:00 PM)
Work Mode: Onsite

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