Admin and Finance Officer

3 weeks ago

Islamabad, Islamabad, Pakistan Pakistan Centre for Philanthropy Full time

The job description provides a comprehensive overview of the responsibilities and requirements for the position. However, it can be improved in terms of formatting and clarity. The content is relevant and covers essential duties such as logistics, financial management, procurement, and personnel management. It also includes important notes on candidate conduct and diversity encouragement.

To enhance readability, the description should be structured with clearer headings, consistent formatting, and removal of redundant or incomplete sentences. For example, the 'Requirements' section should specify the actual qualifications needed, rather than a placeholder about salary. The introductory paragraph about the role should be completed for clarity.

Here's a refined version with improved structure and clarity:

Job Responsibilities

Responsible for managing operations, financial matters, personnel, logistics, and general administration under the Aawaz II programme.

Main Responsibilities:Logistic Support:
  • Arrange and manage travel for the project team according to travel policy, fulfilling all necessary requirements.
  • Provide logistical support for project activities, including selecting cost-effective, accessible venues for capacity building sessions, booking rooms, and handling reimbursements.
  • Act as the focal person for financial and accounting matters.
  • Facilitate cost-effective fund management and oversee the finance section, including payments, tax deductions, salaries, and budget reviews.
  • Assist in preparing activity budgets.
  • Reconcile daily, monthly, and yearly transactions.
  • Prepare and submit monthly financial projections in coordination with the programme and finance teams.
  • Maintain all procurement and financial records and receipts for review or audit purposes.
  • Hire project staff following recruitment policies.
  • Maintain and update personnel files.
  • Attend safeguarding training and ensure adherence to safeguarding principles, including signing the safeguarding code of conduct.
  • Facilitate performance evaluations and monitor staff timesheets and leave status.
Procurement and Inventory:
  • Ensure procurements adhere to policy, covering services like printing, consulting, travel, and hotel services.
  • Manage inventory of equipment, furniture, and other items.
  • Conduct regular physical verifications and update inventory reports.
  • Perform any other tasks assigned by the line manager for the Aawaz II programme.
Additional Notes:
  • Candidates attempting to influence the recruitment process will be disqualified.
  • Must be ready to work immediately.
  • Women and minority candidates are encouraged to apply.
  • The organization prohibits Sexual Exploitation, Abuse, or Harassment (SEAH); background and reference checks will be conducted.
Requirements

Applicants should include current salary information. The U.S. Mission in Pakistan is seeking qualified applicants for the role of Finance & Admin Officer, responsible for...

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