Supervisor Bio-Medical, Facilities Management,

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists, and has campuses, programs, and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda, and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change.

AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

1. Serve as the point of contact between the technical team and Biomedical management, ensuring alignment of administrative priorities and objectives.
2. Collaborate with other departments (e.g., HR, Finance, Operations) to streamline communication and ensure smooth execution of projects.
3. Provide support during project planning, helping to assess feasibility and resource needs.
4. Develop, implement, and maintain administrative systems for tracking team activities, project timelines, and deliverables.
5. Handle documentation, including technical reports, maintenance logs, and equipment records, ensuring they are accurate, up-to-date, and easily accessible.
6. Manage inventory and procurement of technical and administrative materials and equipment, ensuring stock levels meet staff requirements.
7. Maintain and update department databases, submit timely reports and prepare presentations as assigned.
8. Identify opportunities for process improvements, cost savings, and efficiency gains within the technical operations.
9. Participate in continuous improvement initiatives, utilizing methodologies such as process Lean techniques.
10. Work closely with management to identify areas for process improvement and implement administrative and technical efficiencies.
11. Ensure compliance with safety protocols, industry standards, and regulatory requirements.
12. Analyze data and generate reports on team performance, operational metrics, and resource utilization.
13. Maintain detailed records of all technical activities and provide administrative support in preparing audit documentation.

Minimum Bachelor with 5+ years in a technical department administrative experience.

• Strong background in document management and administrative support functions.
• Experience with resource planning, budgeting, and documentation management. A positive and result-oriented "can-do" attitude.

• Strong technical aptitude, with the ability to quickly grasp concepts and procedures.
• Excellent organisational skills and attention to detail.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and project management tools (e.g., Asana, Jira, MS Project).
• Excellent written and verbal communication skills.
• Ability to work in a stressful environment and meet tough deadlines.
• Strong problem-solving abilities and decision-making skills.
• Proficient in upholding confidentiality within the organization/department.
• Skilled in the efficient use of CMMS platform.
• Understand the healthcare environment and its associated workflows.
• Experience in the use of documentation management system.
• Familiar with documentation requirements for biotechnology or equivalent regulated industry.
• Experience in the coordination of a Quality Management System (or equivalent).

Interested candidates can send their resume to human.resources@aku.edu by mentioning the position no: 10001694 - Supervisor as the subject line.

Applications should be submitted latest by February 10, 2025.