Administration & Procurement Manager (Head of Department)

Position Title: Manager – Administration & Procurement (Head of Department)

Department: Administration & Procurement

Reports To: Chief Operating Officer

About the Organization

The Legal Aid Society (LAS) is a Not-For-Profit organization dedicated to ensuring accessible, effective, and expedient justice for marginalized and underprivileged communities across Pakistan. LAS seeks to empower people to understand and claim their legal rights. LAS combines on-the-ground legal support with systemic reform efforts to influence policy and institutions at both grassroots and national levels, driving meaningful, long-lasting impact.

By empowering communities and influencing national policy, LAS aims to make justice a reality for all.

Position Overview

The Manager Administration & Procurement (Head of Department) will lead, manage, and oversee all functions of Administration and Procurement at LAS. The role requires a strategic leader who ensures organizational efficiency, compliance, cost-effectiveness, and smooth operational support across all units. The incumbent will be responsible for the implementation, management, and continuous upgradation of the Enterprise Resource Planning (ERP) system, ensuring integrated administrative and procurement functions.

Key Responsibilities

Administration:

• Provide leadership and direction for all administrative operations across LAS offices and projects.
• Ensure effective facilities management, office management, security, fleet management, travel logistics, and other administrative support functions.
• Develop and implement administrative policies, procedures, and SOPs aligned with organizational goals and compliance requirements.
• Manage vendor contracts, lease agreements, and service-level agreements to ensure best value and compliance.
• Supervise administrative staff and build capacity for efficient and responsive service delivery.

Procurement:

• Lead the procurement function ensuring transparency, accountability, and value-for-money principles.
• Develop and enforce procurement policies, procedures, and compliance frameworks in line with donor regulations, organizational policies, and local laws.
• Oversee the procurement planning process, tendering, bid evaluation, vendor selection, contract negotiations, and vendor performance monitoring.
• Ensure cost efficiency, timeliness, and quality in procurement of goods and services.
• Build and maintain a robust vendor database and strategic supplier partnerships.
• Lead the implementation, customization, and upgradation of the ERP system to integrate administration, procurement, and other business functions.
• Coordinate with ERP vendors/consultants, IT teams, and internal stakeholders to ensure system functionality, compliance, and ease of use.
• Train and guide relevant staff on ERP utilization to optimize efficiency and reporting.
• Ensure continuous system improvements and upgrades in line with evolving organizational needs.
• Deliver a fully functional and efficient Administration and Procurement framework with transparent and compliant procurement practices and ERP-enabled reporting.

Required Qualifications & Experience

• Master's degree in Business Administration, Supply Chain Management, Management Sciences, or related field.
• Minimum 4 to 5 years of progressive experience in Administration and Procurement, with at least 3–5 years in a senior management or head-of-department role.
• Proven experience in procurement management, vendor negotiations, and compliance (donor-funded project experience preferred).
• Hands-on experience in ERP implementation/management.
• Strong leadership, people management, and communication skills.
• Demonstrated ability to establish systems, processes, and SOPs.
• High level of integrity, accountability, and organizational commitment.

Core Competencies

• Strategic leadership and decision-making.
• Strong negotiation and contract management skills.
• Knowledge of ERP systems and business process automation.
• Analytical and problem-solving skills.
• Excellent interpersonal and stakeholder management.
• Ability to multitask and deliver under pressure.

EEO Statement

LAS is committed to diversity and equal employment opportunity. All qualified applicants will receive consideration without regard to sex, age, race, color, creed, religion, disability, sexual orientation, gender identity, or any other protected characteristic. LAS promotes a diverse and inclusive environment.

Protection Against Sexual Exploitation and Abuse

LAS is committed to preventing sexual exploitation and abuse and prohibits staff, associates, partners, consultants, or any representative from engaging in exploitation or abuse, or from any sexual activity with beneficiaries where there is a power imbalance. LAS prohibits:

• Engaging in any form of sexual exploitation or abuse;
• Sexual activity with children (persons under 18) irrespective of belief about age;
• Exchange of money, employment, goods or services for sex, including exploitation of beneficiaries;
• Sexual relationships between LAS staff and beneficiaries.

What We Offer

• An inclusive and collaborative work environment.
• Opportunities for professional growth and development.
• A chance to contribute meaningfully to social impact.

• Seniority level: Director
• Employment type: Full-time
• Job function: Purchasing and Supply Chain
• Industries: Public Policy Offices

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