Executive Assistant To Campus Director

4 weeks ago

Lahore, Punjab, Pakistan Riphah University Full time

MBA from a recognized University with certification in Project Management.

1. Functions and Responsibilities
  1. Provide administrative and secretarial support to the CEO.
  2. Prioritize and ensure that reports, business papers, and correspondence are dealt with efficiently and promptly.
  3. Maintain diary of CEO and organize his travel and other related arrangements.
  4. Filing, preparation, collation, and distribution of supportive documentation, notes, and correspondence.
  5. Screen telephone calls.
  6. Advise the Campus Director of matters requiring personal attention, with associated deadlines, and prepare relevant documentation.
  7. Deal with matters requiring attention, or refer them to the appropriate person in the absence of the CEO.
  8. Take notes or minutes of various Board meetings, stakeholders, and other meetings when required.
  9. Check agenda and supportive documents and notes.
  10. Assist in the maintenance of documentation of the office policy and procedures manual.
  11. Provide administrative support to other departments as required.
2. Correspondence and Communication
  1. Deal with correspondence addressed to the Campus Director.
  2. Assist with letters and presentations for Campus Director.
  3. Greet stakeholders on arrival at campus.
3. Special Projects
  1. Carry out special projects as allocated by Campus Director.
  2. Conduct research and analysis that may be needed for projects.
  3. Communicate with stakeholders, clients, and visitors to achieve aims of projects.
  4. Monitor progress of projects allocated to staff by Campus Director. Prepare reports on progress and implement any action.
Job SpecificationSkills
  • Software experience with various office computer packages e.g. Word, Excel, PowerPoint, etc.
  • Ability to manage deadlines and prioritize work.
  • Excellent interpersonal skills.
  • Strong communication skills.
  • Written and spoken skills.
  • Organizing skills.
  • Problem-solving.
Knowledge
  • Administrative tasks.
  • Budgeting and cost management.
  • Project management.

Information Technology and Services - Rawalpindi, Pakistan

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