Admin Officer

6 days ago

Lahore, Punjab, Pakistan Contour Software Full time
About Contour

Contour Software has grown from a dozen people to over 2,000 staff across 3 cities, in less than 14 years.

As a subsidiary of Constellation Software Inc., we are proud to be part of a global enterprise software conglomerate that has grown to become one of the top 10 software companies in the world, with employees and customers in 100+ countries. With a broad-based and ever-growing portfolio of market-leading, vertical-market enterprise solutions covering more than 100 industry domains in predominantly mature markets, CSI's recipe creates the perfect environment for professionals to build fulfilling, long-term careers.

What started as an R&D & Accounting back-office, has progressed into a full-service Global Centre serving all functions and departments, at the divisional as well as operating group/corporate level. Today Contour employees, located in Karachi, Lahore & Islamabad, are serving CSI divisions located in time zones spanning the globe, from Sydney to Vancouver. With the global growth of Constellation as the wind in our sails, we are only just getting started

Contour Software is seeking an experienced and proactive Admin Officer to join our Lahore team. This role is essential in fostering an employee-focused, high-performance culture that values excellence, integrity, and professionalism. The Admin Officer will play a key role in ensuring seamless office operations across all company locations, providing crucial administrative, financial, and procurement support to maintain an organized, efficient, and welcoming work environment. The role also involves supporting employee engagement and contributing to business continuity efforts.

Key Responsibilities
  • Oversee daily office operations, including supply coordination, visitor support, and general administrative duties. Ensure the office environment is organized and fully functional for day-to-day activities.
  • Represent the office professionally and courteously via phone, email, and mail, fostering a positive image of the company.
  • Track office supplies, anticipate needs, place orders, and expedite deliveries to maintain an uninterrupted supply.
  • Manage cash flow and petty cash, process daily transactions, receipts, and payments, and ensure accurate financial records, including invoicing. Support monthly and annual financial closing procedures.
  • Track and update expenses, assist with budgeting, and manage expense reports for financial accuracy.
  • Ensure timely maintenance of office facilities, coordinate necessary repairs, and handle vendor relationships to maintain operational efficiency.
  • Manage vendor relationships, update records, process invoices, ensure timely payments, and assist with contract negotiations and service coordination.
  • Facilitate the planning and execution of in-house and off-site events to promote employee engagement.
  • Monitor and control office access, ensuring secure and authorized entry to premises.

Qualifications
  • Bachelor's degree or equivalent experience.
  • Minimum 3 years of office administration experience, preferably in an IT company with 500+ staff.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
  • Strong verbal and written communication skills in English.
  • Basic understanding of financial processes, including cash handling, petty cash management, and expense tracking.

Preferred Skills
  • Leadership and team management abilities.
  • Strong problem-solving skills with a focus on operational efficiency.
  • Ability to work under pressure and meet deadlines.

Work Shift

7:00 PM till 4:00 AM [Negotiable]

Exciting Benefits We Offer
  • Market-leading Salary
  • Medical Coverage – Self & Dependents
  • Parents Medical Coverage
  • Provident Fund
  • Employee Performance-based bonuses
  • Home Internet Subsidy
  • Conveyance Allowance
  • Profit Sharing Plan [Tenured Employees Only]
  • Life Benefit
  • Child Care Facility
  • Company Provided Lunch/Dinner
  • Professional Development Budget
  • Recreational area for in-house games
  • Sporadic On-shore training opportunities
  • Friendly work environment
  • Leave Encashment

Disclaimer: At Contour, we attribute our success to the unique contributions of our diverse staff. We're committed to fostering a culture of respect that thrives on the varied perspectives and experiences of all individuals we recruit, employ, promote, and compensate. Since day one, we've adhered to a policy that champions a work environment honoring the worth and dignity of each person while being free from all forms of employment discrimination.

In our continuous effort to promote inclusivity, we extend our commitment to individuals with special needs by providing reasonable accommodations. We actively encourage qualified individuals with special needs to apply for the various openings within our company. Should you require assistance in completing the application process or have any inquiries regarding special facilities, please do not hesitate to contact our HR team. Your unique talents and abilities are welcomed and valued here.
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