Executive Assistant

2 weeks ago

Lahore, Punjab, Pakistan MILELE MOTORS FZE Full time
Job Purpose:

To provide comprehensive administrative, operational, and coordination support to the Operations Manager and the wider team, ensuring smooth execution of internal workflows, timely communication, and accurate documentation and reporting.

Key Responsibilities:Administrative & Operational Support
  • Assist the Operations Manager with daily administrative and operational activities.
  • Coordinate schedules, appointments, and meetings; prepare meeting minutes and follow-up notes.
  • Maintain and organize operational documentation, reports, and files for efficient retrieval.
Communication & Coordination
  • Draft, review, and manage professional email correspondence.
  • Ensure timely and effective communication between departments and with external stakeholders.
  • Act as a liaison across departments to support smooth internal workflows.
  • Support execution and monitoring of standard operating procedures (SOPs).
Follow-Up & Task Management
  • Conduct regular follow-ups with internal departments and external stakeholders to track progress and ensure timely task completion.
  • Document updates, challenges, and escalate issues when necessary.
Data Handling & Reporting
  • Maintain and update operational logs, trackers, and dashboards using Excel or Google Sheets.
  • Perform accurate data entry and basic analysis as directed.
  • Prepare summaries, presentations, and performance reports for internal use and decision-making.
Required Skills & Competencies
  • Strong organizational and time management skills
  • Effective verbal and written communication
  • Proficiency in Microsoft Office / Google Workspace (especially Excel/Sheets)
  • Attention to detail and accuracy in reporting
  • Ability to work independently and manage multiple tasks
Preferred Qualifications
  • Bachelors degree in Business Administration, Operations Management, or a related field
  • Prior experience in administrative or operational support roles (internships included)
  • Familiarity with project management tools and SOP documentation
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