Academics Lead

Job Purpose

Department: Dean's Office, Syed Ahsan Ali and Syed Maratib Ali School of Education.

The Academics Lead at the School of Education (SOE) is a key administrative and academic leadership role responsible for managing and coordinating a wide range of academic functions across undergraduate and postgraduate programmes. The post requires a strategic and detail-oriented individual capable of supporting faculty, students, and administrative processes whilst ensuring academic excellence, policy alignment, and operational efficiency.

Job Description

Programme Review & Development:

• Serve as Ex-officio/Secretary for key academic subcommittees, including those on curriculum, orientation, advisement, practicum, and admissions.
• Oversee the review and timely update of SOE sections in undergraduate and postgraduate student handbooks.
• Support the development and implementation of new programmes in coordination with faculty and other departments.

Faculty Academic Support:

• Coordinate Academic Committee meetings, including agenda-setting, documentation, and follow-up.
• Support policy development and revisions in consultation with faculty and relevant units.
• Align course offerings with programme needs and manage teaching schedules collaboratively with faculty.
• Facilitate the review and approval of new courses.
• Support assignment scheduling and course calendar planning to ensure workload balance.

Registrar and Academic Systems:

• Ensure compliance with academic policies, including grading, course outlines, and academic integrity protocols.
• Liaise with the Registrar's Office on scheduling, course memos, grade reports, and enrolment matters.
• Train and support faculty in using platforms such as Zambeel and Grader.

Faculty Advisement:

• Oversee the advisement process by assigning advisees, monitoring engagement, and facilitating coordination with central advising units.
• Coordinate with IST to support ongoing development of advisement tools.

Adjuncts, TAs, and Teaching Fellows:

• Assist in mapping and assessing adjunct faculty and teaching fellow needs, and coordinate with the Dean's Office on hiring processes and communications.
• Administer the TA recruitment process and coordinate TA assignments with faculty input.

Library Coordination:

• Coordinate the submission and archiving of MPhil theses.
• Liaise with the library on Turnitin reports and procurement of academic resources as required by faculty.

Dean's Office Support:

• Support the Dean with communication, special projects, and academic reporting.
• Coordinate School Council and SPTC meetings.
• Serve as a key liaison on academic office-related matters for internal and external communications directed to the Dean's Office.

Co-Curricular Programming:

• Liaise with the co-curricular committee on the design and management of the co-curricular calendar, themes, and speaker coordination.
• Collaborate with the marketing and partnerships offices for event promotion and execution.
• Ensure feedback collection and documentation of all events.

Cross-Departmental Coordination:

• Lead SOE's academic coordination with other departments regarding curriculum, orientation, admissions, and practicum integration.
• Manage content updates related to the academic office's functions on SOE websites, brochures, and other materials.

Other:

• Guide and mentor staff in the academic office.
• This is not an exhaustive list of all responsibilities, duties, skills, efforts, or requirements associated with the role. The department reserves the right to revise the role or assign additional tasks as required.

Required Skills

• Business communication skills
• Ability to multi-task
• Analytical skills
• Strong professional and academic writing skills (A writing sample will be requested from shortlisted candidates)
• Deep knowledge of institutional policies and processes related to academic administration.
• Research organization and synthesis
• MS Office (Word, Excel, PowerPoint, Outlook)

Behaviour

• Professional Integrity
• Attention to Detail
• Collaboration
• Adaptability
• Accountability
• Problem-Solving Orientation
• Communication Excellence
• Time Management

Qualification

The ideal candidate will hold a four-year bachelor's degree from a Higher Education Commission (HEC) recognised institution. A postgraduate qualification would be an advantage.

Experience

Candidates must have a minimum of five years of relevant work experience, preferably within a higher education environment. Prior experience at an HEC-recognised university will be considered a significant asset.