Assistant Manager

2 weeks ago

Multan, Punjab, Pakistan The Indus Hospital Full time
Job Description

The Assistant Manager will supervise all purchase-related activities, ensuring proper communication of purchase requisitions and outsource services within the organization and with vendors for desired goods and services.

Responsibilities include:

  1. Ensuring correct and timely procurement of all items, including purchases, donations, and medical and general supplies for IHHN.
  2. Verifying purchase orders and work orders according to quotations as per the TIH Purchase Manual.
  3. Ensuring the availability of all material needs at the most economical cost and within minimum time frames.
  4. Inspecting receipts, processing rejections and discrepancies, and resolving issues.
  5. Serving as a point of contact between suppliers, the hospital, and end users.
  6. Informing concerned departments about delivery schedules.
  7. Handling petty cash for emergencies, maintaining records and files.
  8. Preparing work plans, duty rosters for staff, and schedules for the purchase team.
  9. Reviewing items regularly against purchase orders to ensure quality, make, and quantity.
  10. Maintaining a list of approved vendors and suppliers, liaising with outside contractors/vendors, and negotiating prices, warranties, and after-sales service.
  11. Verifying prices regularly by comparing purchase order prices with approved price lists.
  12. Participating in regular meetings, including Purchase Committee and monthly HOD meetings.
  13. Coordinating with departmental heads, especially IT, Bio-medical, and Maintenance.
  14. Supervising staff tasks and activities in the absence of the DM/Manager/Head of Supply Chain.
  15. Maintaining records for Purchase Orders and Work Orders, and preparing comparative statements if needed.
  16. Preparing and meeting the department budget.
  17. Performing other tasks assigned by the immediate supervisor or management.

Note: Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls.

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