Manager - Board Secretariat

2 weeks ago

Karachi, Sindh, Pakistan Sui Southern Gas Company Limited Full time

ACCA / Master's degree (18 years of education) in Finance / Accounts / Business Administration from HEC recognized university with at least 4 years of relevant experience in Board Secretariat.

Responsibilities:

JOB SUMMARY

The purpose of this position is to assist and coordinate activities related to Board and General meetings, including notifications, attendance, record storage, and circulation of minutes.

JOB RESPONSIBILITIES

  1. Assist in circulating meeting agendas to Board members and Committee members.
  2. Communicate meeting details to Board Members and maintain attendance registers.
  3. Support administrative and logistical arrangements for AGMs and EOGMs, including media publication and document preparation.
  4. Circulate minutes of meetings with action points and recommendations.
  5. Track correspondence to various departments and follow up on Board decisions, preparing progress reports.
  6. Maintain copies of bylaws, policy statements, and lists of officers, Board Members, and committees.
  7. Store and safeguard records of meetings and related notes, making them available as needed.
  8. Keep accurate records of meetings and distribute action points post-meeting.
  9. Assist with general Board correspondence and record-keeping.
  10. Ensure members are notified of AGMs.
  11. Familiarity with PSX-related matters.
  12. Ensure compliance with the Enterprise Risk Management Framework, Business Principles, Ethics Policy, and Code of Conduct.
  13. Undertake any other tasks assigned by the supervisor.

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