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Administrative Services Manager
24 hours ago
We are seeking an experienced administrative professional to join our team as a Senior Office Administrator. In this role, you will be responsible for providing high-level administrative support to the CEO and ensuring the smooth operation of the office. You will manage the CEO's meeting schedule, coordinate quarterly board meetings and AGMs, and maintain accurate records of board resolutions and minute books. Additionally, you will implement and manage a shared Outlook calendar system, attend meetings, prepare or collect minutes, and follow up on deliverables. Your strong organizational skills and attention to detail will ensure that all tasks are completed efficiently and effectively.
Key Responsibilities
* Manage the CEO's meeting schedule for the entire group
* Coordinate quarterly board meetings and AGMs, ensuring accurate maintenance of board resolutions and minute books
* Implement and manage a shared Outlook calendar system for all offices, ensuring regular updates by incumbents
* Attend meetings, prepare or collect minutes, and follow up on deliverables
* Organize and conduct weekly follow-up meetings with stakeholders
* Maintain and update People I (technical) documents and files
* Handle the CEO's office cash management and manage special projects as assigned
Essential Skills
* Minimum 5 to 7 years of relevant experience
* Bachelor's/Master's Degree or equivalent
* Strong written and verbal communication skills
* Hands-on experience with Word and Excel
* Knowledge of ATS as well
Why Work With Us
We offer a dynamic and supportive work environment, where you can grow and develop your skills and career. Our company is committed to excellence and innovation, and we are looking for like-minded individuals who share our vision and values.
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