Executive Support Specialist

11 hours ago

Lahore, Punjab, Pakistan beBee Careers Full time

Executive Support Professional

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This role involves providing high-level support to senior executives, including managing complex schedules, appointments, and travel arrangements.

You will be responsible for coordinating with the field team, compiling data, and preparing reports for management review.

To achieve this, you will need to ensure KPI targets are met, handle confidential documents securely, and coordinate complex scheduling and calendar management.

You will manage, coordinate, and arrange travel and related activities for senior executives, including Visa processing, hotel booking, transportation, and meals.

This role requires excellent organizational skills, the ability to prioritize tasks effectively, and strong communication skills.

Key Responsibilities:

  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Coordinate with the field team, compile data, and prepare reports for management review.
  • Ensure KPI target achievement of daily/weekly and monthly forecasts.
  • Handle confidential documents ensuring they remain secure.
  • Coordinate complex scheduling and extensive calendar management, as well as manage content and flow of information to senior executives.
  • Manage, coordinate, and arrange travel and related activities for senior executives, including Visa processing, hotel booking, transportation, and meals.
  • Perform administrative support, such as typing, dictation, creating spreadsheets, and maintaining filing systems and contact databases.
  • Support in event planning, project coordination, and ad hoc tasks as required.

Qualifications:

We are looking for someone with a strong background in administration, preferably with experience in executive support or a similar role.

You should have excellent organizational skills, the ability to prioritize tasks effectively, and strong communication skills.

Ambition, flexibility, and adaptability are essential qualities for this role, as you will be working in a fast-paced environment with changing priorities and deadlines.

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