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Administrative Specialist

2 weeks ago

Islamabad, Islamabad, Pakistan UN News Full time
Job Description

The UN News Country Office seeks a highly skilled and experienced Administrative Specialist to join its team. The successful candidate will be responsible for overseeing the day-to-day administrative operations of the office, ensuring seamless execution of tasks and projects.

Main Responsibilities:

  • Management of procurement plans and sourcing strategies for CO, UN Common Premises and other Agencies;
  • Implementation of effective internal control, proper design and functioning of client-oriented general administrative services;
  • Analysis of requirements and synthesis of proposals for cost saving and reduction strategies in all services areas;
  • Coordination and supervision of support staff engaged in travel, common services and premises management, motor pool, registry, general services, telephone operator/receptionist, etc.

Requirements:

  • Advanced university degree (master's degree or equivalent) in Business Administration, Public Administration, Finance, Economics, or related field;
  • Minimum of 2 years with master's degree or minimum 4 years with bachelor's degree of relevant experience at the national or international level in operations management;
  • Excellent knowledge of UNDP policy, programme and operations procedures and UNDP financial rules and regulations is desirable;
  • Experience in handling complex administrative services, common services and common premises in UN system or equivalent setting;
  • Excellent interpersonal and communication skills;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials is an asset;
  • Fluency in English and Urdu language.