
Global Administrative Coordinator
2 weeks ago
About this Role
This is a full-time, home-based position that requires a proactive and driven professional who can trust the rigorous task of supporting the Executive team. The Administrative Specialist will work closely with the Executive and Chief of Staff to manage calendars, optimize internal processes, and support strategic initiatives.
Key Responsibilities
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- Support the Executive team in managing calendars, optimizing internal processes, and facilitating progress
- Contribute to the enhancement of internal processes, policies, and tools
- Conduct research on miscellaneous topics relevant to the effective management of the company; present findings in a clear and engaging way
- Identify opportunities to increase efficiency and better distribute workloads
- Take meeting minutes; ensure efficient record-keeping and follow-up on actionable meeting items
- Write and edit internal communications
- Manage the Executive calendar, scheduling meetings with clients and employees
- Manage time off requests and coverage within the Management team
- Manage the company's virtual phone system and daily messages
- Handle other miscellaneous tasks as needed
Requirements
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- Bachelor's degree in a relevant field
- 1+ years of experience in virtual administration
- Native or near-native English communication skills, both verbal and written
- Proven track record of successfully organized initiatives
- Strong knowledge of business operations processes and optimization
- Demonstrated leadership skills and the aptitude to learn new skills quickly
- Excellent computer skills, including proficiency in Microsoft Office and internet research competencies
- Basic technical knowledge and/or experience in the IT industry
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