
Corporate Operations Coordinator
5 days ago
We are a dynamic team at Accounts Automated, dedicated to delivering exceptional services to our clients. As an Executive Assistant, you will play a vital role in supporting our executive team. You will be responsible for managing schedules, coordinating meetings, handling confidential information, and providing administrative support.
Key Responsibilities:- Schedule Management: Coordinate and manage the schedules of senior executives, including scheduling meetings, appointments, and travel arrangements.
- Communication: Handle incoming and outgoing communications on behalf of the executives, including emails, phone calls, and written correspondence.
- Meeting Preparation: Organize and prepare for meetings, including booking venues, preparing agendas, and taking minutes.
- Document Preparation: Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.
- Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Confidentiality: Maintain strict confidentiality and discretion with all sensitive information and communications.
- Office Support: Assist with office management tasks, including ordering supplies, maintaining records, and coordinating with vendors.
- Project Support: Provide support on special projects and initiatives as required by the executive team.
- Relationship Building: Build and maintain strong relationships with internal and external stakeholders.
- Internal Calls: Manage incoming and outgoing calls via Zoom.
- Experience: A minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Education: A relevant diploma or degree in business administration or a related field is preferred.
- Skills: Excellent organizational and time-management skills, strong written and verbal communication abilities, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Fluency in English is required.
- Attributes: Proactive, detail-oriented, adaptable, and able to work independently as well as part of a team.
- Professionalism: A high level of professionalism and the ability to handle sensitive and confidential information with discretion.
- A competitive salary and benefits package.
- Opportunities for professional growth and career advancement.
- A supportive and collaborative team environment.
- A commitment to work-life balance and employee well-being.
- A modern office located in Sydney.
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